Job Information
UTMB Health Business Coordinator, Surgery-Administration (onsite) in Galveston, Texas
Business Coordinator, Surgery-Administration (onsite)
Galveston, Texas, United States
New
Clerical & Administrative Support
UTMB Health
Requisition # 2402219
Minimum Qualifications:
Associates degree or equivalent and 2 years of office related experience.
Job Description:
To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department.
Job Duties:
Coordinates all activities related tothe Department of Surgery
Provide administrative support to faculty in theDepartment of Surgery.
Processes faculty records for reappointments for medical staff assignments; assuring all licensing requirements are current and in compliance.
Assist new faculty with tasks such as parking assignments, lab coat orders, business cards, etc.
Ensures the goals and objectives specified are accomplished in accordance with prescribed priorities, deadlines, and funding conditions.
Works in tandem with other coordinators and administrative support staff in the department filling in and covering other departmental areas on a daily basis.
Assists in scheduling of meetings using Outlook calendar, the preparation of agendas, reserves room, send meeting reminders.
Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
Composes highly technical and/or confidential material.
Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.
Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
Approves and monitors time and attendance in KRONOS for faculty.
Coordinates and processes employee travel arrangements and reimbursements, as well non-PO vouchers and internal billing requests, ensuring compliance with current UTMB Guidelines.
Processes requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.
Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department.
Performs any related duties required to maintain efficient operations in the Department of Surgery.
Preferred Skills/Competency:
Knowledge and experience working with Excel spreadsheets
Familiar with PeopleSoft financials and Kronos Timekeeping System
Possess excellent verbal, written, organizational and interpersonal skills.
Ability to multi-task to support diverse areas within the administrative team.
Experience working in a team environment.
Prior administrative support experience.
Salary Range:
Commensurate with Experience
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
Compensation