Job Information
Adelphi University Facility Operations Coordinator in Garden City, New York
Facility Operations Coordinator
Job Department/School Performing Arts Center
FT/PT/Temp Full time
Location Garden City, N.Y.
Facility Operations Coordinator
Performing Arts Center
JOB SUMMARY:
Oversight and facilitation for the operational aspects of all events taking place in the Adelphi PAC facilities and day to day building operations. This person will be the hands-on manager who works with all student groups, outside groups and internal stakeholders. This position reports to Adelphi PAC Director of Production and working in collaboration with resident department chairs..
Title Position Reports To: Adelphi PAC Director of Production
SALARY INFORMATION:
In compliance with New York’s Pay Transparency Act, the annual base salary range for this position is $46,000 - $51,000. Adelphi University considers factors such as departmental budgets, scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. An annual base salary higher than the range may be warranted in circumstances where a candidate has demonstrable equivalent prior higher education experience at another University.
Adelphi University provides a comprehensive benefit package for faculty and staff employees. For a list of benefits provided to employees, please click here (http://hr.adelphi.edu/benefits/faculty/#xd_co_f=MDU1M2U0NjQtNjNhMi00NjI5LWI0ZGEtMGE1ZTg3ZmEzNzVh) .
RESPONSIBILITIES & DUTIES:
Oversight and facilitation for the operational aspects of all events taking place in the Adelphi PAC facilities and day to day building operations. This will include occasional evening and weekend hours.
Supervision for the work and development of the Front of House Manager and numerous student employees for Front of House operations.
Oversight and management of Front of House operations staff. Assist in direct supervision of Front of House operations for events as needed.
Coordinating internal facility space allocation schedules (and coordinating with central University offices to ensure smooth and frequent entry into performing and teaching spaces for University entities and external facility space renters) including EMS Administration for the Adelphi PAC;
Work with various groups (internal and external) using the facilities to ensure proper scheduling, staffing and production needs. Work with University offices to ensure proper contracting and billing where appropriate.
Provide training as needed so that necessary faculty, staff and students can properly use all technical equipment in classrooms.
Overseeing maintenance, repair and replacement of all facility equipment and the physical plant in coordination with appropriate University departments. Coordinating with University departments any improvements or repairs to the building and resolution of daily maintenance issues.
Order and purchase supplies for building operations as needed in consultation with Production Manager.
Hire, train, and supervise student employees as evening and weekend operations assistants.
Assist the Adelphi PAC Director of Production with the technical and logistics coordination for Commencement Exercises; coordinating between the President’s office, Auxiliary Services and outside vendors.
Other duties as assigned by the Director of Production, Adelphi PAC.
REQUIREMENTS:
Strong interpersonal skills.
Administrative experience with the Microsoft Office suite, event scheduling software (EMS, etc.), and personnel scheduling.
Ability to be organized, pay attention to detail and prioritize workload are essential.
Occasional evening and weekend hours may be required based on event needs.
Basic working knowledge of theater and technical theater operations (i.e. front of house, light board, sound board and a/v operations) are an asset, but not necessarily a requirement.
PHYSICAL REQUIREMENTS:
This position requires: frequent bending and movement, occasional lifting of items up to 50 pounds, the ability to climb stairs and ladders.
EDUCATIONAL/EXPERIENCE REQUIREMENTS:
High school diploma with at least 5 years’ experience in University Theater or performing arts department or Bachelor’s degree with 2 years’ experience in University theater or performing arts department.
POSITION(S) SUPERVISED:
Part-time Front of House Manager
Student workers
ABOUT ADELPHI:
Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students’ lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi is one of just four companies and the only university on Long Island to be named among America’s Best Employers by State for 2023 by Forbes. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four—Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island’s oldest private coeducational university, serving more than 7,400 students at its beautiful main campus in Garden City, at learning hubs in Brooklyn, the Hudson Valley and Suffolk County, and online. The University offers students 70 undergraduate programs, 93 master’s degree and doctoral programs, and 64 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 119,000 graduates across the country, a growing enrollment of students from 44 states and 76 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.
- Adelphi University is an equal opportunity/affirmative action employer, committed to building a diverse and inclusive workforce. We welcome applications from all candidates, including people of color and those who are, or identify as, members of any marginalized, underserved or underrepresented group. Adelphi is an emerging Hispanic serving institution so bilingual candidates are encouraged to apply. Here is our University statement on diversity: https://www.adelphi.edu/diversity-equity-inclusion/about/.