Shire Jobs

Description

The Multisite Administrative Assistant supports various sites within Amazon Transportation Services (ATS) in Germany.

We are looking for someone who doesn't mind wearing multiple hats.

Responsibilities:

• Manage multi-sites level procurement tasks: place orders, create POs and receive orders.

• Coordinate with procurement teams to add new suppliers and vendors

• Act as multisite liaison for the Engagement; distribute materials and goodies

• Manage and complete expense reports for General Manager as needed

• Maintain schedules, diaries for General Manager

• Take meeting notes, create conference agendas as needed

• Schedule cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed

• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs

• Manage complex calendars and schedule with diplomacy and discretion

• Participate actively in the planning and execution of company events

• Promote activities that enhance operational procedures

• Partner with Site Leader to maintain site policies as necessary

• Partner with Regional Executive Assistant to maintain company policies as necessary

OTHER SPECIFICATIONS

Work Schedule: Typical work schedule is Monday through Friday; job duties may often require additional hours and availability outside normal working hours. May require flexibility to adjust work schedule from time to time to work early or later than regular schedule.

Additional Demands: Must be able to work in an operations environment. Must be able to travel between sites.

Basic Qualifications

• Local language is a must to be able to efficiently communicate with other stakeholders.

• English is mandatory.

• Excellent verbal and written communication skills; ability to capture information and synthesize it when communicating to others

• Proven administrative ability, with strong organizational skills and proficiency in Microsoft Office and other web-based technology for information sharing.

• Experience in handling a wide range of administrative support related tasks.

Preferred Qualifications

• A trusted team player who is committed to company’s Leadership Principles

• Ability to make a positive contribution to company’s culture that fosters diversity, equity and inclusion in the workplace

• Create a culture of hospitality by welcoming external/internal stakeholders on sites as needed

• Excellent time management skills and ability to prioritize tasks and work on several projects at once

• Ability to interact with a variety of individuals and to manage sensitive and confidential information

• Attention to detail and problem solving skills

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success.

We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice to know more about how we collect, use and transfer the personal data of our candidates.

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

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