Shire Jobs

Contract Administrator - Procurement

Posting Number: JR105845 Location: Colorado

Engineering a world of possibilities The Office of Procurement and Contracting provides critical support to the mission by providing comprehensive support for University purchasing. Procurement and Contracting facilitates competitive solicitations, contracting, purchasing and financial management, procurement compliance and financial stewardship for an average of $125M in annual expenditures.

This position is hybrid in Golden, Colorado.

This posting may be used to fill more than one vacancy. The Contract Administrator is responsible for the application and utilization of construction services, statutory guidance, administrative rules, policies, principles, and practices related to the drafting and negotiation of complex c contracts and modifications for procurement of goods, professional services and the development of contracts

Contract management for the University is critical for the success of our education and research mission and requires a customer-focused individual who understands the positive impact of strong contract management practices. The person in this role will work with campus partners and contractors to ensure projects are procured and contract payments are processed accurately and timely.

This is a professional position that requires critical thinking and strong analytical skills. The Contract Administrator must be able to work independently, research and resolve issues, strategically analyze complex contracts, consistently review processes and procedures, make recommendations for improvements, and develop and deliver training to campus partners. Knowledge and understanding of when to apply any specific delivery methods is critical. The ideal candidate enjoys working with complex contracts and collaborating with others to resolve unique challenges. The person in this role will learn how to decipher intricate state forms, pay applications, policies, and other documents as required for this role.

Primary Responsibilities:

Manage and administer University contracts, negotiate, review and draft complex and unique language, and approve contracts up to $50,000

Review non-grant funded expense contracts, revenue contracts, revenue neutral contracts, and donation agreements for compliance with the general requirements of relevant state and federal statutes, interpretations thereof, and University policies and procedures. Independently resolves issues and problems related to contracts and identifies when issues or problems should be escalated to a higher level. Protect the interests of the University by reviewing and approving or disapproving University Contracts, Donation Agreements, and Vendor Agreements in terms of the adequacy of contract terminology, content, and obligations of the physical resources of the University. Draft complex and unique contract language when no adequate language exists and/or the existing terms and conditions do not satisfy the needs of the University. Provide professional contracting expertise, counsel and assistance to University faculty, staff and students regarding contracting procedures. Develop a strong understanding of the substance of contracts being processed and summarizes business risks associated with the contracts for discussion with appropriate levels of University staff.

Manage and maintain the department's contracts database, develop best practices, and participate in process reengineering

Act as a system administrator for the contracts database (Contracts and Research System/CRS) by managing the activity in CRS and providing ongoing maintenance. Contribute to the discussion around developing best practices for CRS by adding information regarding the current processes and making recommendations for areas of improvement. Recommend to Director, Procurement and Contracting procedures for the department and for th University regarding the use of CRS. Gain an understanding of reporting process in CRS and develop and maintain standard University reports and custom reports, as necessary. Develop and provide training on best practices and procedures around CRS for various types of user groups. Provide guidance to contract creators, contract owners, and general users of CRS. Work with the system vendor to troubleshoot and resolve issues.

Function as contracts team lead and provide the Procurement department with contracting support and guidance as necessary

Provide guidance of Procurement staff as to interpretation of statutes, rules, and policies. Mentor Procurement staff in regards to different approaches to challenges presented in contracting as well as understanding the impacts of options available. Identify best practices for contracting and procurement functions by reviewing and analyzing the practices of other State Agencies and/or Institutions of Higher Education. Remains competent and up to date on current procurement issues through attending statewide trainings and meetings (e.g. PAC meeting, CCIT meeting), and other external trainings as a representative of Mines Procurement Services. Recommends best practices to Director, Procurement and Contracting and advises Procurement staff on integration of best practices into the current University procurement process. Incorporates knowledge from trainings and meetings in daily work and advises Procurement staff on doing the same. Contribute to the overall success of the Procurement Services office by assuming duties and responsibilities as designated by the Director,