Job Information
State of Colorado Procurement Contract Administrator (Construction) in Golden, Colorado
Procurement Contract Administrator (Construction)
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4538922)
Procurement Contract Administrator (Construction)
Salary
$68,600.00 - $80,300.00 Annually
Location
Golden, CO
Job Type
Full Time
Job Number
GLA-JR104453-6/24
Department
Colorado School of Mines
Opening Date
06/10/2024
FLSA
Determined by Position
Primary Physical Work Address
1500 Illinois St. Golden, CO 80401
Hiring Pay Rate
$68,600 - $80,300 annual salary
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Kathy White Kwhite1@mines.edu
Type of Announcement
This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.
How To Apply
Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.
Description
Benefits
Department Information
Engineering a world of possibilities
The Office of Procurement and Contracting provides critical support to the mission by providing comprehensive support for University purchasing. Procurement and Contracting facilitates competitive solicitations, contracting, purchasing and financial management, procurement compliance and financial stewardship for an average of $125M in annual expenditures.
The Construction Contract Administrator is responsible for the application and utilization of construction services, statutory guidance, administrative rules, policies, principles, and practices related to the drafting and negotiation of complex construction and design contracts and modifications for procurement of construction, goods, professional services and the development of contracts. This is a key position and serves as a resource to the Office of Design and Construction (ODC), campus partners and University suppliers.
Construction contract management for the University is critical for the success of our education and research mission and requires a customer-focused individual who understands the positive impact of strong contract management practices. The person in this role will work with campus partners and contractors to ensure projects are procured and contract payments are processed accurately and timely. They will be responsible for providing analysis and expertise for capital construction and controlled maintenance projects, contracts, and procurement needs, analysis and guidance on services, goods, and encumbrance requirements for ODC and campus. This position is responsible for understanding the complexities of state and federally funded capital construction and the correct application of all related compliance.
This is a professional position that requires critical thinking and strong analytical skills. The Construction Contract Administrator must be able to work independently, research and resolve issues, strategically analyze complex contracts, consistently review processes and procedures, make recommendations for improvements, and develop and deliver training to campus partners. Knowledge and understanding of when to apply any specific construction delivery methods is critical. The ideal candidate enjoys working with complex construction contracts and collaborating with others to resolve unique challenges. The person in this role will learn how to decipher intricate state forms, pay applications, policies, and other documents as required for this role.
This position is hybrid in Colorado. The Colorado School of Mines provides dedicated professional development and training. Onboarding for this position includes training on financial systems, policies, procedures, and regulatory compliance requirements for state and federal contracting.
Description of Job
Specific duties include:
Managing the contracting process including compliance and completeness of Mines ODC contracts and ODC construction, architectural/engineer, and design services contracts, and the appropriate approvals:
Understand and enforce compliance of construction as it relates to Mines and State of Colorado procurement rules during the solicitation and purchasing process of goods and services needed by ODC.
Prepares appropriate contracting documents as prescribed by State and Mines contract templates for the needs of Mines as identified by ODC.
Understand and enforce Prevailing Wage/Davis Bacon requirements for construction contracts; including project entry, wage and vendor assignment, and review and approval of Certified Payrolls submitted by vendors through the LCPTracker Software.
Reviews contract and the general requirements of the construction specifications prepared by Architect/Engineer prior to bidding to assure legislative and State Buildings Programs’ requirements are adhered to in support of the project and the overall mission of the Capital Construction and Controlled Maintenance programs. Reports contracting issues or problems to project managers for resolution.
Obtains appropriate bonds and certificates of insurance as necessary for contract type; verifies certificates of insurance from all vendors to assure necessary coverages.
Reviews and facilitates and/or assists Contractor in preparation of change order proposals and change orders to assure accurate mark-up of costs and changes for contract completion dates
Prepares amendments and/or supplements for professional and construction agreements. Routes all documents for proper signatures and execution and obtains clarification of contract requirements if necessary.
Analyze and apply a complicated/complex set of laws, rules, and guidelines to determine appropriate procedures and scheduling of advertising, prequalifying contractors, selection of professional services firms and bidding processes to avoid protest, appeals or lawsuits which would negatively impact project schedule and cost.
Applies administrative project management skills for necessary document execution and record keeping for project timeliness and contract enforcement to avoid or prepare for potential legal action and project management procedures.
Supports the State of Colorado Buildings Delegate, the Risk Manager, Principal Representative and legal counsel in the processing of contractor claims. This includes research, providing data related to the claim for evaluation and dispute resolution, and provides accurate information to the Director of ODC.
Manage and administer ODC and University Architect purchase requests, administer competitive solicitations, and negotiate applicable terms and conditions:
Examines purchase requests for various factors including completeness, fiscal responsibility and urgency, and to determine the most effective method of procurement that will provide the requested purchase in a timely manner while maximizing competition.
Analyzes and applies a complicated/complex set of laws, rules and guidelines to determine appropriate procedures and scheduling of advertising, prequalifying contractors, selection of professional services firms and bidding processes to avoid protest, appeals or lawsuits which would negatively impact project schedule and cost.
Develops language and format for Advertisement for Bids (AFB), Invitation for Bids (IFB), Request of Proposals (RFP), and Request for Qualifications (RFQ) on web-based bidding platform (currently BIDNET) when applicable, assuring compliance with rules, regulations, and laws. Ensures all solicitation documents are complete and accurate. Involves review of contract specifications for completeness, and that front-end documents are included,
Serves as primary point of contact for all advertisements; advises potential bidders of applicable rules, requirements and procedures.
Provides professional purchasing expertise, counsel and assistance to ODC, regarding purchasing procedures. Assist ODC with requisitions and purchase orders.
Reviews responses to solicitations received for acceptability per solicitation requirements including bonding requirements.
Coordinates and manages selection committees and project managers for review and selection on solicitation responses. This includes, but is not limited to, collaborating with ODC in establishing scoring criteria, preparing evaluation documents, setting up interviews, and establishing a short list for selection.
Lead the project Close Out process to ensure a comprehensive closeout with ODC and General Accounting:
Manage and administer contract and project closeout including code compliance review, LEED requirements, and reporting to the State as statutorily required.
Provides budget reporting and reconciliation for projects to General Accounting, Director of ODC and others as needed.
Works in concert with project managers to assure close-out is completed in a timely and consistent manner and all contractual obligations are met.
Prepares and coordinates all legal notices required by State or Federal government, and contractor final payments including retainage held.
Ensure contracts comply with the State Buildings and Colorado Commission on Higher Education requirements, policies and procedures to the procurement process in support of ODC:
Review and incorporate at least annually all State of Colorado construction contracts, modifications, notices, solicitations, and processes, including working with Mines staff to update contract database and conducting meetings with ODC to review updated materials.
Assists ODC in annual OSA Reporting.
Works with Office of State Architects (OSA) on emergency project contracts.
Prepares monthly reporting to United States Depart of Commerce on major construction projects.
Prepares bond status reporting as needed.
Assist with internal and external audits related to construction and purchasing processes.
Manage contracting and purchase data and participate in process reengineering:
Participate in and contribute to procurement process reengineering.
Partner with teams who impact or are impacted by processes in Procurement and Contracting
Fundamentally understand, recommend, and implement process changes that will positively impact the procurement process for Mines.
Salary and Benefits
$68,600 - $80,300 annual salary
Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.
Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:
Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
Flexible healthcare options for the employee and their dependents
Fully vested retirement plan on first day of employment, with generous employer contribution
Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
Free RTD Ecopass
All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the on-campus Recreation Center (fitness classes and training, swimming pool and more), equipment rentals through the Outdoor Rec Center, the Colorado State Employee Assistance Program (CSEAP), and backup child and elder care. Coming soon is an on-campus daycare center. For more information about benefits at Mines, go to mines.edu/human-resources/benefits .
How to Apply
Applicants must:
Complete an online application (personal information, demographic information, veteran status)
Upload a resume or CV
Upload a cover letter
Application review will begin immediately and this posting may close without notice. For best consideration, apply as soon as possible.
For the complete job announcement and to apply, visitjobs.mines.eduorclick here. (https://mines.wd1.myworkdayjobs.com/en-US/Mines_Careers/details/Procurement-Contract-Administrator--Construction-_JR104453)
References will not be contacted until later in the selection process and you will be informed before that contact is made.
Mines welcomes everyone to our team; in your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc). If you need reasonable accommodation at any point in the application or interview process, please let us know.
Successful Completion of a Background Investigation is Required for this Position.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
MINIMUM QUALIFICATIONS
The position requires bachelor’s degree in construction management or business administration.
Proven prior experience in government construction contract administration and procurement.
Strong knowledge of construction contract project management principles and procurement best practices.
Proven experience in construction accounting, budgeting and project management administration, and general knowledge of construction contracts.
Excellent administrative and communication abilities, negotiation, and interpersonal skills; detail-oriented with strong analytical and problem-solving abilities; ability to work independently and collaborate effectively with cross-functional teams.
PREFERRED QUALIFICATIONS
Master's degree in construction management and legal certifications
Current working knowledge of the Colorado Revised Statutes, State Fiscal Rules and State Buildings Programs regulations as they relate to Capital Construction and Controlled Maintenance programs and construction management principles. Working knowledge of Federal Acquisition Requirements (FARS).
Familiarity with legal intent of construction contracts, including risk management and dispute resolution.
Proficiency in using procurement software and tools.
Supplemental Information
About Mines & Golden, CO
When the world looks for answers, the world looks to Mines.
Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).
Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.
At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.
That size – roughly 7,000 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.
Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.
And don’t get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.
Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?
Look to Mines.
Equal Opportunity
Colorado School of Mines is committed to equal opportunity for all persons.? Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.
Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.
Colorado's premier engineering and applied science university for 150 years and counting
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