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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12344643 Office Support Associate - University of Illinois Extension

Extension - Unit 3, Grayslake

WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job Summary

Works under general supervision of the County Director to organize, coordinate, and perform a variety of clerical duties requiring knowledge of general office and university procedures and methods.

Duties & Responsibilities

• Fiscal Support
  • Monitor petty cash for the office and make bank deposits.
  • Serve as a proxy and process reimbursements in TEM for the unit.
  • P-card and t-card reconciliation responsibilities for the unit office including obtaining information, paperwork and overseeing submission.
  • Utilize t-card to secure travel arrangements and food supplies, as requested.
  • Report monthly sales tax report for the county.
• Administrative Duties
  • Answer and direct incoming calls and greet visitors in the office.
  • Maintain meeting room calendars.
  • Arrange internal and external meetings for the unit by scheduling date and time, secure room reservation, arrange food service, and coordination of schedules.
  • Maintain filing system for both paper and online files.
  • Utilize a wide variety of software to format materials such as reports, agenda, meeting minutes, certificates, and other documents. Type materials from rough draft to final form.
  • Assist County Director with compliance review records, including civil rights information.
  • Assist educators and extension program coordinators as needed. This includes preparation of program materials, maintenance of databases, preparation of mailings.
  • Create agendas and take minutes for staff meetings.
  • Monitor office supplies and place orders for the unit when needed.
  • Schedule equipment repair as needed.
• Other
  • Other Duties as assigned.
  • Comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work.

Additional Physical Demands

To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver\'s license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, he employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, p

Minimum Qualifications

High school diploma or equivalent.

Any one or combination totaling eighteen (18) months from the categories below:

College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)

Associate\'s Degree (60 semester hours) equals eighteen months (18 months)

Work experience performing office/clerical activities, including the use of computer systems.

Knowledge, Skills and Abilities

• Strong communication skills.
• Capacity to communicate with a wide variety of people. Meet the public with a pleasant, composed and cordial manner.
• Skill in working independently, while positively contributing as part of a professional office team.
• Ability to use Windows-based computer applications, presentation and communications equipment.

Appointment Information

This is a 100% full-time Civ