Job Information
PCI Pharma Services Office Manager in Grossbeeren, Germany
Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.
We are PCI.
Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.
General Purpose of Role :
We are looking for an Office Manager (m/f/d. Full or Part-time) to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Main Responsibilities :
Serve as the point person for office manager duties including:
Ordering and shopping
Errands
Mailing
Bills
Maintenance
Supplies
Equipment
Cleaning company
Pest control company
Parking
Garbage
Booking trainings
Setting up new vendors
Keeping the Org Chart updated
Provide general receptionist services (e.g. answering the phone, opening the door, accepting deliveries).
Provide general support to visitors including catering.
Support business travel arrangements and expense reporting.
Support team by scanning documents for several departments & archive them
Schedule meetings and appointments.
Order stationery and equipment.
Maintain the office condition and arrange necessary repairs.
Organize office operations and booking flexible seating.
Coordinate with IT department on all office equipment.
Keep a logbook for company mobile phones and IT equipment.
Assist in the onboarding process for new hires.
Plan in-house or off-site activities, like parties, celebrations and conferences.
Outcomes of Role :
- The Office Manager will ensure smooth running of the office, take care of visitors and help to improve company procedures and day-to-day operations.
Specific Knowledge / Skills Competence :
Experience as an Office Manager, Front Office Manager or Administrative Assistant.
Proficiency in MS Office (Excel, Outlook, Teams in particular).
Strong written and verbal communication skills. Fluent German and English are a prerequisite.
Excellent interpersonal skills.
High flexibility to adapt, react quickly and deal with change in a fast-paced environment.
Ideally, flexibility on working hours/working days.
Excellent time management skills and ability to multi-task and prioritize work.
Pragmatic, solution-oriented person with positive energy, tenacity and resilience.
Attention to detail.
Willingness to learn.
Valid driver’s license and own vehicle for errands and picking up catering.
Middle or High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Join us and be part of building the bridge between life changing therapies and patients. Let’s talk future (https://pci.com/)
Equal Employment Opportunity (EEO) Statement:
PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
Why work for PCI Pharma Services?
At PCI, we have an uncompromising focus on providing quality and operational excellence and providing the industry leading customer experience. Our people make all of this happen, so providing an industry leading experience for our people is equally as important. By creating an authentic culture of purposeful work, we aspire to be an interesting and fulfilling place for talented individuals to grow careers. We live a philosophy of intentional learning combined with real-life experience supported by a fair and competitive rewards program. We are individuals, teams and a company that believes in our purpose and our approach is simple, the people who work at PCI fuel our business; we don’t say no, we figure out how.
PCI Pharma Services is an Equal Opportunity Employer/Vet/Disabled