Shire Jobs

Job Title

Admin Asst III

Requisition

JR000013932 Admin Asst III (Open)

Location

Hobart, NY (Pharma) - USA036

Additional Locations

Hobart, NY

Job Description

On-Time, Effective Delivery of Office Procedures that Ensures Work is Performed at the Right Level:

• Performs a variety of tasks involving data processing ranging from entry, collection, organization, input, and presentation in a variety of formats, including but not limited to charts, graphs, scientific/analytical, spreadsheets and databases.

• Performs a variety of administrative functions including but not limited to (e.g. bulk copying/scanning projects, submit requisitions and work orders, deliver material/information to other departments, proofreading and verification).

• Performs work order entry into the Maximo system.

• Submits purchase requisitions into the Maximo system.

• Manages filing for Validation.

• Coordinates travel and submits expense reports.

• Provide administrative support to Department Managers.

• Coordinates interviews for open positions.

• Coordinates visitors.

• Coordinates Approved Contract List (ACL).

• Coordinates and provides support to Kaizen events and training.

• Prepares presentations as needed.

• Attends meetings to document and distribute minutes and action items.

• Coordinates all Site Celebrations and community service activities.

• Maintains Site Digital Communications.

• Assists with Sample Shipping.

• Coordinates scheduling of Site Escorts and monitors Escort email account.

• Monitors Admin email account.

• Supports site hiring/recruitment events

• Coordinates visitors.

• Supports new hire orientation

• Captures meeting minutes and action items and distributes.

• Other duties as assigned

Useful, Timely Meeting Minutes:

• Organizes and attends meetings throughout the year. (For example: CAPA & MRB Meetings) Takes minutes, ensuring they follow the prescribed format, and distributes minutes for approval/follow up.

• Maintains transcribed minutes and supporting documents as warranted.

Site Meetings & Events Supported:

• Coordinates scheduling and organizing of complex activities such as large scale site events, meetings, conferences, conference rooms and guest accommodations, domestic and international travel.

• Coordinates catering requests.

Compensation range: $52,000.00 - $62,000.00 annually

Mallinckrodt is a global specialty p harmaceutical business that develops, manufactures, markets and distributes specialty pharmaceutical products. Areas of focus include therapeutic drugs for autoimmune and rare disease specialty areas like neurology, rheumatology, nephrology, ophthalmology and pulmonology; immunotherapy and neonatal respiratory critical care therapies; and analgesics and central nervous system drugs. The company's core strengths include the acquisition and management of highly regulated raw materials; deep regulatory expertise; and specialized chemistry, formulation and manufacturing capabilities. The company's Specialty Brands segment includes branded medicines; its Specialty Generics segment includes specialty generic drugs, active pharmaceutical ingredients and external manufacturing.

To learn more about Mallinckrodt, visit www.mallinckrodt.com.

Mallinckrodt Pharmaceuticals (“the Company”) maintains a continuing policy of non-discrimination in employment. The Company is an equal opportunity employer and complies with all applicable laws prohibiting discrimination based upon age, ancestry, color, religious creed (including religious dress and grooming practices), disability (mental and physical), marital status, medical condition, genetic information, military and veteran status, national origin (including language use restrictions), political activities or affiliation, race, sex (including pregnancy, child birth, breastfeeding and medical conditions related to pregnancy, child birth or breastfeeding), gender, gender identity and gender expression, sexual orientation, as well as any other category protected by law. Furthermore, it is our policy to provide equal opportunity to individuals with disabilities and protected veterans in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations on every location in which the company has facilities. This policy of non-discrimination shall include, but not be limited to, the following employment decisions and practices: recruiting, hiring; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising.

Mallinckrodt Pharmaceuticals is required to report certain payments or transfers of value (such as expense reimbursement, meals, transportation) made to U.S.-licensed healthcare professionals in compliance with the federal Physician Payment Sunshine Act (i.e. Open Payments) and certain state laws.