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Robert Half Executive Assistant in Honolulu, Hawaii

Description

We are offering an opportunity for an Executive Assistant role in the Healthcare industry, located in HONOLULU, Hawaii. As an Executive Assistant, you will mainly be tasked with performing administrative and secretarial duties, primarily coordinating and maintaining office supplies, and assisting in event planning. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. If interested in this role, please call us at 808-531-0800.

Responsibilities:

• Undertaking administrative duties for the Executive Officers and, at times, for Department Managers.

• Assisting with responding to residents, visitors, and staff, and independently providing information and handling inquiries when possible.

• Calendar management

• Assisting with preparing and distributing memorandums and letters.

• Assisting with preparing and distributing documents for Board Meetings.

• Coordinating speakers for events and adhering to event budget.

• Utilizing skills in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook.

• Managing order of office supplies and utilizing Microsoft SharePoint.

• Coordinating travel arrangements and event planning.

Requirements

• Minimum of 3 years of experience as an Executive Assistant, preferably within the Healthcare industry

• Proficiency in Microsoft Office Suites, including Microsoft Excel, Microsoft Outlook, and Microsoft SharePoint

• Demonstrated experience with Calendar Management and coordination of C-Suite schedules

• Ability to handle correspondence, prepare memoranda, and order office supplies

• Experience in making travel arrangements for executives

• Proven track record in event planning

• Excellent written and verbal communication skills

• Strong organizational skills with a keen attention to detail

• Ability to work independently and prioritize tasks in a fast-paced environment

• Discretion and confidentiality in dealing with sensitive information

• A proactive problem-solving approach and the ability to make decisions under pressure

• Ability to manage multiple projects simultaneously and meet deadlines

• Comfortable working in a team-oriented setting and collaborating with diverse groups of people

• Bachelor's degree in Business Administration or related field preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .

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