Job Information
Michigan Technological University Office Assistant in Houghton, Michigan
Office Assistant
Apply now (https://secure.dc4.pageuppeople.com/apply/1021/gateway/default.aspx?c=apply&lJobID=493609&lJobSourceTypeID=796&sLanguage=en-us) Job No: 24170
Department: College of Computing
Work Type: Union
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Office/Clerical Support
Department: College of Computing
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.
If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or humanresources@mtu.edu.
Job Description Summary
This position will support the College of Computing with outstanding customer service support and tasks related to the overall smooth operation in the college. The Dean’s Office represents the academic units within the college and this position will positively represent these areas
Essential Duties & Responsibilities (other duties may be assigned)
Provide exceptional customer service to all walk-in traffic into the college office.
Provide administrative support for daily college functions, including answering phones and directing all questions; receive and route mail; compose routine correspondence.
Assist the Director of Finance and Data Operations with purchasing and maintaining office supplies, promotional inventory and property tags.
Plan and coordinator all college events, assist department coordinators with other events, including catering orders, room reservations etc.
Assist faculty and staff with other administrative tasks as needed.
Maintain calendars for conference rooms, reserve rooms upon request.
Assist department advisors with maintaining prospective student packets. Review and begin the process to update content for all brochures and printed materials.
Assist department coordinators with EPAFs and various office tasks.
Create flyers and informational posters for departmental events.
Digitizing department and college records and files.
Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in university continuous improvement initiatives.
Integrate safety practices into daily activities.
Other duties and projects as assigned
Required Education, Certifications, Licensures (minimum requirements)
- High school diploma, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
Required Experience (minimum requirements)
Two years of experience in an administrative clerical support position.
Two years of experience using personal computers and basic software packages.
Desirable Education and/or Experience
Associate of Arts degree
Advanced computer skills
Required Knowledge, Skills, and/or Abilities (minimum requirements)
Experience in a customer service setting.
Willingness to learn new process/procedures.
Interpersonal and written/oral communication skills.
Demonstrated ability to organize and prioritize work assignments independently and take initiatives to solve problems.
Demonstrated knowledge of proper grammar, spelling, and punctuation.
Demonstrated ability to work with accuracy and attention to detail.
Demonstrated ability to work effectively with frequent and multiple interruptions.
Demonstrated ability to use good judgment when dealing with confidential information.
Demonstrated ability to take the initiative to solve problems.
Demonstrated ability to communicate and work effectively with faculty, staff and students.
Demonstrated commitment to contribute to a safe work environment.
Desirable Knowledge, Skills, and/or Abilities
Experience in an administrative clerical support position
Knowledge of Michigan Tech
Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints.
Work Environment and/or Physical Demands
- The noise level in the work environment is usually low to moderate.
Required Training and Other Conditions of Employment
Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.
Required University Training:
Employee Safety Overview
Anti-Harassment, Discrimination, Retaliation Training
Annual Data Security Training
Annual Title IX Training
Background Check:
Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.
Other Conditions of Employment:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities
Full-Time Equivalent (FTE) % (1=100%)
1.0
FLSA Status
Non-Exempt
Appointment Term
12 months
Shift
1st Shift
Pay Rate/Salary
Contractual. External applicants will receive the minimum amount ($16.25/hr)
Title of Position Supervisor
Director of Admissions
Posting Type
Internal & External
Special Instructions to Applicants (if applicable)
- UAW Posting 06/13/2024 - 06/19/2024
External applications will only be considered after all internal applications.
Required Education, Certifications, Licensures* (minimum requirements)
Advertised: 13 Jun 2024 Eastern Daylight Time
Applications close: