Job Information
Michigan Technological University Senior Office Assistant in Houghton, Michigan
Senior Office Assistant
Apply now (https://secure.dc4.pageuppeople.com/apply/1021/gateway/default.aspx?c=apply&lJobID=493613&lJobSourceTypeID=796&sLanguage=en-us) Job No: 24175
Department: CFO & Sr Vice President for Admin
Work Type: Union
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Office/Clerical Support
Department: CFO & Sr Vice President for Admin
Sub Department:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.
If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or humanresources@mtu.edu.
Job Description Summary
Front line position for the Student Financial Services Center. Responsible for daily receipt and deposit of amounts received for the University. Perform customer service duties as it relates to student financial aid, cashiering, and billing. Exercise judgement relative to established department policies and procedures.
Essential Duties & Responsibilities (other duties may be assigned)
- 1: Provide excellent customer service to a diverse population of internal and external customers.
2: Greet and assist customers in a friendly courteous manner; independently respond to inquiries.
3: Answer and direct telephone calls in a courteous and efficient manner.
4: Assist students and parents regarding financial aid and student billing.
5: Maintain knowledge of financial aid sources and communicate general information pertaining to those sources.
6: Maintain knowledge of satisfactory progress as it relates to financial aid.
7: Meet and greet potential students and their parents.
8: Independently evaluate extremely sensitive and confidential documents and determine the appropriate course of action.
9: Coordinate and track, scan, link, and evaluate confidential documents using Perceptive Content.
10: Process various payments in Banner including, but not limited to student loan checks, scholarship checks, tuition and rent payments, account receivables, and department deposits.
11: Analyze student accounts and explain charges, credits, and holds.
12: Process student health insurance payments for International Students and Graduate Students.
13: Process enrollment deposit payments for incoming students.
14: Answer inquiries regarding University policies and procedures that pertain to payment processing.
15: Apply knowledge of FERPA, GLBA, and PCI laws to safeguard confidential information.
16: Using Excel, balance daily cash to Banner system. Prepare bank deposit.
17: Assist in the archival of financial aid, billing, and cashiering documents.
18: Provide office support to all individuals within the Student Financial Services Center as needed, including distribution of incoming mail, departmental e-mail, voice mail, and fax.
19: Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
20: Apply safety-related knowledge, skills, and practices to everyday work.
21: Other duties as assigned.
Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives. **
Insert Safety Language. *
Required Education, Certifications, Licensures (minimum requirements)
- • High school diploma or equivalent.
Required Experience (minimum requirements)
- • Four years progressive customer interaction and administrative support experience.
• Two years working in a cashiering/teller operation.
• Four years using personal computers and basic software packages.
• Experience using advanced features of word processing applications such as utilizing columns or tables, sorting, mail merge, or creating macros.
Desirable Education and/or Experience
- • Experience working with Banner.
• Experience working with Perceptive Content or other imaging software.
• Experience working with student financial aid.
Required Knowledge, Skills, and/or Abilities (minimum requirements)
- • Excellent interpersonal, customer service, and written/oral communication skills.
• Demonstrated knowledge of proper grammar, spelling, and punctuation.
• Demonstrated ability to explain and convey complex information.
• Demonstrated ability to take the initiative to solve problems.
• Demonstrated ability to work independently.
• Demonstrated ability to organize and prioritize work assignments independently in a complex work environment.
• Demonstrated ability to work with accuracy and attention to detail.
• Demonstrated ability to use judgment when dealing with highly confidential information.
• Demonstrated ability to work well with others.
• Demonstrated ability to work in a team environment.
• Demonstrated ability to learn new computer skills.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
• Demonstrated commitment to contribute to a safe work environment.
- Insert Safety Language. **
Desirable Knowledge, Skills, and/or Abilities
+ + Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints. **
Language, Mathematics and/or Reasoning Skills
Work Environment and/or Physical Demands
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually low to moderate.
Required Training and Other Conditions of Employment
Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.
Required University Training:
Employee Safety Overview
Anti-Harassment, Discrimination, Retaliation Training
Annual Data Security Training
Annual Title IX Training
Required Departmental Training:
- Every employee at Michigan Technological University will receive the following 3 required trainings; additional training may be required by the department.
Required University Training:
• Employee Safety Overview
• Anti-Harassment, Discrimination, Retaliation Training
• Annual Data Security Training
• Annual Title IX Training
Background Check:
Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.
Background Check:
Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.
Other Conditions of Employment:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities
Full-Time Equivalent (FTE) % (1=100%)
1.0
FLSA Status
Non-Exempt
Appointment Term
12 months
Shift
1st Shift
Pay Rate/Salary
Contractual. External applicants will receive the minimum amount ($16.25/hr)
Title of Position Supervisor
Director of Accounts Receivable
Posting Type
Internal & External
Dependent on Funding
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Special Instructions to Applicants (if applicable)
- UAW Posting 06/21/2024 - 06/27/2024
External applicants are encouraged to apply, however internal UAW applicants are given first consideration if they apply during the internal UAW posting dates.
Additional Information
Required Education, Certifications, Licensures* (minimum requirements)
Advertised: 21 Jun 2024 Eastern Daylight Time
Applications close: