Job Information
University of Houston - Clear Lake Administrative Assistant II in Houston, Texas
Administrative Assistant II
Description
The Administrative Assistant II is responsible for providing complex administrative and secretarial support to an area, staff, and/or faculty. Work involves maintaining and disseminating confidential information, routine business operations, coordinating activities, and assisting with customer oriented services. Works under minimal supervision.
Duties:
Responsible for daily office duties such as answering phones, taking messages, greeting customers, data entry, filing, faxing, copying, ordering and maintaining inventory of office supplies and general daily office duties.
Assists with the scheduling of rooms for meetings, events, parking, and catering.
May handle mail processing and distribution.
Submits voucher requests for reimbursements for travel, meals, and other purchases. May have cash handling responsibilities and process deposits.
Assists with the coordination of special events, meetings, and/or projects.
Interacts with students, clients, faculty, staff, and administration.
Prepares documents such as reports, correspondence, and proposals.
Assists with database maintenance.
May maintain supply inventory.
Assists with and may be responsible for the review of P-Card purchases/ reconciliation of expense reports.
May assist with the maintenance of assigned budget and performs related duties as assigned.
Qualifications
Required:
High School Diploma or GED.
At least 3 years in office or administrative support experience.
Competent oral and written communication skills.
Strong interpersonal communication skills.
Knowledge of Microsoft Suite (Word, Excel, etc.).
Knowledge of spreadsheets, databases, and presentation software.
Ability to complete assignments on time and handle interruptions.
Required Attachments by Candidate Resume, Cover Letter/Letter of Application
Notes to Applicant:
Full-time position with benefits. Background check required. To apply, please complete the online application and attach a resume and a cover letter. Applications without the required documents will be disqualified.
Schedule: Full-time
Organization: C0055 Planning & Assessment