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CONTRACT ADMINISTRATOR (FMS)

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CONTRACT ADMINISTRATOR (FMS)

Salary

$60,005.40 - $68,733.08 Annually

Location

Houston, Texas

Job Type

Full Time

Job Number

34340

Department

Houston Public Works

Division

Financial Management Services (FMS)

Opening Date

06/19/2024

Closing Date

7/3/2024 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Service Line: Financial Managment Services

Section: Procurement/Contract Compliance

Reporting Location: 2805 McKinney

Workdays & Hours: Monday - Friday/7:00am – 4:00pm *

*Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS:

We are seeking energetic and self-motivated individuals who will function in a Contract Administrator role, to provide contract compliance support within Houston Public Works.

Must possess a strong attention to detail along with the ability to identify potential contract-related risks. Uses analytical ability to obtain and interpret data and compiles complex reports in a logical manner to select the correct action.

The Contract Administrator duties will include but are not limited to:

• Monitors and reports on cost controls, timeliness, quality and minority and women owned business enterprise (MWBE) participation goals performance measures with end users on all department contracts.

• Interprets contract documents and assists in the resolution of disputed issues.

• Follows up with management on contract compliance issues and works with operational personnel to ensure compliance with agreements.

• Works with external vendors and with other City departments to resolve any problems regarding contract agreements.

• Coordinates with other City departments on issues related to processing contract documents.

• Research contract issues and prepares information relating to contracts, agreements and practices; drafts correspondence to various individuals relating to established agreements.

• Performs other duties/special projects as requested

WORKING CONDITIONS:

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions

This is a Department of Houston Public Works Position at the Tier III Level.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS:

Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.

EXPERIENCE REQUIREMENTS:

Two years of contract compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS:

None.

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED: None

However, the department may administer a skills assessment test.

SAFETY IMPACT POSITION: No

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 22

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-395-2976.

If you need special services or accommodations 832-395-2976 (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Please select the scenario that describes your education.

• Less than a High School Diploma/ GED

• High School diploma/GED

• Associate's Degree in Business Administration, Public Administration, Government or a closely related field

• Bachelor's Degree or higher in Business Administration, Public Administration, Government or a closely related field

  02

  How many years do you have of verifiable contract compliance experience?

• Less than 2 years

• 2 - 4 years

• 4 - 6 years

• 6 or more years

  03

  Which of the following applications are you proficient? (Check all that apply)

• Word

• Excel

• PowerPoint

• Outlook

• DocuSign

• Microsoft Teams

• None of the above

  04

  How many years of government contract experience do you have?

• No Experience

• Less than 2 years

• 2 - 3 years

• 3 - 4 years

• 4 - 5 years

• 5 years or more

  05

  What is your level of proficiency in Microsoft Word?

• Basic Microsoft Word: open, create, save and modify documents, format the documents for printing, using the printer menu to preview documents before they are printed and print the pages, change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

• Intermediate Microsoft Word: using Mail Merge in Word to personalize business letters for an entire mailing list or creating posters and other graphics-heavy documents in Publisher, create mailing labels, insert footnote and end note, create bookmark, insert a cross reference to a bookmark, insert a link into a document, design and create a simple form, save form as template, enable revision tracking in a document, accept or reject revision, protect a revision from modification by others, compare two documents side by side, combine two documents into one, insert and delete a comment into a document.

• Advance Microsoft Word: use mail merge to create documents, recipient lists, insert fields, prepare and existing list for use in mail merge, delete items that you have performed (copy chart and title and paste), replace check box with symbol, print out checklist and check the appropriate boxes, import subdocument, split document into two documents, create a table.

• None of the above

  06

  What is your level of proficiency in Microsoft Excel?

• Basic Microsoft Excel: Open files and use page setup, enter, correct, and save data, use the menu commands, format cells, rows, and columns, understand navigation and movement techniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks.

• Intermediate Microsoft Excel: Create, modify, and format charts, use graphic objects to enhance worksheets and charts, filter data and manage a filtered list, perform multiple-level sorting, use sorting options, and design considerations, use mathematical, logical, statistical, and financial functions, group and dissociate data and perform interactive analysis, create and modify some Macro commands.

• Advance Microsoft Excel: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet Web components, manage Macro commands: concepts, planning, operations, execution, modification, interruption, use personalized toolbars, perform some programming in VBA.

• None of the above

  07

  I have experience and/or knowledge in the following areas:

• Contract Compliance

• Procurement

• Purchasing

• Investigative Background

• None of the above

  08

  Are you willing to work outside in weather conditions (rain, wind, heat, etc)?

• Yes

• No

  09

  Have you completely and truthfully answered question #9 regarding employment gaps? (failing to clarify employment gaps may result in the disqualification or delay of your application.)

• Yes

• No

  10

  Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  Required Question