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Contract Administrator

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Contract Administrator

Location

2100 Travis

Job Type

Full Time

Remote Employment

Flexible/Hybrid

Job Number

35073

Department

Housing and Community Development

Opening Date

09/18/2024

Closing Date

9/24/2024 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications Accepted from: All Persons Interested

PN 35073

Division: Compliance and Grant Administration

Section: Compliance

Reporting Location: 2100 Travis, Houston, TX 77002

Workdays & Hours: 8 am - 5 pm, Monday - Friday*

• Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The City of Houston’s Housing and Community Development Department (HCDD) seeks to create a city in which every resident has an affordable home in a community where they can thrive. Partnering with non-profit, governmental, and local entities, HCDD strives to strengthen Houston’s neighborhoods and provide true housing choice.

To work toward this goal, HCDD is looking for a Contract Administrator to join its team. In this role, you will be responsible for monitoring and resolving labor standards violations in line with U.S. Department of Labor regulations, HUD rules, and department procedures. Monitoring involves conducting monthly desk reviews and verifying the minimum hourly rate is being paid by gathering information from workers at different construction sites.

Key Responsibilities

• Audits certified payroll reports (CPRs) and related documents to ensure payment of prevailing wage rates using guides.

• Conduct on-site observations and interviews with construction workers to ensure compliance with labor standards provisions during all construction phases.

• Identifies and resolve violations of prevailing wage issues, investigate employee complaints, and prepare findings with recommended corrective actions.

• Prepares back wage report when violations occur.

• Reviews and approve construction project pay draws if needed.

• Performs administrative duties to review and investigate compliance with labor standards provisions.

• Provides timely technical assistance to contractors, clients, and internal departmental staff.

• Prepares a monthly desk review report that captures violations corresponding corrective actions.

Essential Attributes

• Critical Thinker: Displays well developed analytical, critical thinking, and problem-solving skills.

• Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics

• Planning/Organizing: Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans

• Interpersonal: Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to other ideas and tries new things.

This is a grant funded position subject to cancellation when funds are depleted and/or contract period ends.

WORKING CONDITIONS

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

MINIMUM REQUIREMENTS

MINIMUM EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Public Administration, Business Administration, Government or a closely related field..

MINIMUM EXPERIENCE REQUIREMENTS

Two years of contract compliance experience are required.

Substitution:

• Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis

MINIMUM LICENSE REQUIREMENTS

Requires a valid driver's license and compliance with the City of Houston's policy on driving.

PREFERENCES

• Knowledge and experience in audit and/or compliance.

• Bilingual in Spanish preferred but not required.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

Department may administer skills assessment relevant to job description.

SAFETY IMPACT POSITION Yes

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 22

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: http://www.www.houstontx.gov

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EEO Equal Employment Opportunity

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

If you need special services or accommodations, please call 832.393.6090 ; TTY 7-1-1.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  Do you have a valid driver's license, eligible to operate a motor vehicle?

• Yes

• No

  03

  Which of the following accurately describes your highest level of completed education and verifiable years of contract compliance experience?

• High school diploma or GED and less than six years of professional directly related experience

• High school diploma or GED and at least six years of professional directly related experience

• Associate's degree and less than four years of professional directly related experience

• Associate's degree and at least four years of professional directly related experience

• Bachelor's degree or higher and less than two years of professional directly related experience

• Bachelor's degree or higher and at least two years of professional directly related experience

  04

  How much experience do you have in compliance monitoring?

• Less than one year

• At least one year but less than two years

• At least two years but less than three years

• Three years or more

• None

  05

  Are you bilingual, English/Spanish?

• Yes

• No

  06

  Please explain your work experience related to federal, state or local grants (list grants). (Response of 'See Resume' will not be accepted as a satisfactory response and will delay your application's progress.)

  07

  Please explain what prompted you to apply for this specific position. (Response of 'See Resume' will not be accepted as a satisfactory response and will delay your application's progress.)

  Required Question