Job Information
Johnson, Mirmiran, and Thompson Inc. Project Management Assistant I in Hunt Valley, Maryland
Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,300 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #61 on Engineering News-Record’s list of the Top 500 Design Firms.
Position Summary: This position will support Project Managers throughout the project lifecycle (creation, budgeting, maintaining, invoicing, closeout/archival, etc.). Providing contractual, financial, and administrative support to several departments at the JMT’s Hunt Valley office. Project management and financial assistance related to contractual management including redistribution of contract and task funds, price proposals, task proposals, closeout letters, contract agreements, compliance with each client’s contractual and financial requirements, subconsultant agreements, budget setup, invoice review, and subconsultants’ management. Providing project administrative support to project managers; providing database assistance; performing administrative duties such as editing outgoing correspondence, typing, copying, filing (mostly electronic), report preparation, and helping maintain project documentation. The selected candidate will be required to work in our Hunt Valley, MD Office. Remote work is not available for this opportunity, at least for the first two years.
Essential Functions and Responsibilities
Assist Project Managers in contract/project administration and management, which may include the following: preparation of pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project-related documentation for submission to clients
Continuously track and monitor multiple contracts/projects and budgets
Work closely with Project Managers and Accounting & Finance Department to communicate the status of action items
Facilitate management and coordination of project subconsultants and in-house support disciplines
Create and track subconsultant agreements and contract renewals
Additional Functions and Responsibilities
Create, edit and distribute conference/meeting notes
Conduct daily tracking of project deliverables to ensure timely processing
Perform other related duties as assigned
Required Skills
Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint)
Proficient written and verbal communication skills
Excellent organizational and time management skills
Required Experience
High School Diploma required
0-6 years of relevant experience required
Associates Degree or a Four-Year Degree in Business Administration, Business Management or a related field is preferred
Attention to detail with the ability to recognize discrepancies
Ability to multitask and perform well in a fast-paced environment
Ability to learn quickly
Strong work ethic
Ability to work independently, as well as part of a team
Working Conditions
Work is performed within a general office environment. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment. The selected candidate will be required to work in our Hunt Valley, MD Office. Remote work is not available for this opportunity in the first two years.
JMT is an Equal Opportunity Employer M/F/Disability/Vet/Sexual Orientation/Gender Identity, and we are proud to be building an inclusive and diverse workforce.
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