Shire Jobs

Riverview United Methodist Church is searching for an Office Manager

The purpose of this role is to provide a point of contact for non-pastoral membership and congregational needs, support for pastors, ministries, and committees at Riverview United Methodist Church-Huron, South Dakota

The Church Office Manager must:

• Have a caring attitude, excellent people skills, courtesy and friendliness, a team player, and high integrity
• Have a desire and passion for the mission and vision of the church
• Be adaptable, accessible, responsive, dependable, and flexible to handle the changing needs of the church
• Have clerical, communications, computer, and administrative skills
• Knowledge of Riverview United Methodist Church (preferred)
• Be cost-consciousness

Because of the nature of this role, this person must have appropriate experience and must be able to properly handle confidential information carefully and securely.

The list of responsibilities includes (but is not limited to) :

• Maintain a scheduled presence in the office during the weekdays to assist walk-in traffic. Normal office hours will be 8:30 am-3:00 pm (with a hr. lunch break) Monday through Friday.
• Clerical, administrative, and logistics support for the pastors
• Communication of any building issues or security issues to the Trustees
• Scheduling, communicating, and coordinating logistics for church affairs with church staff and ministry leaders
• Communications, follow-up, and responses for church mail, email, voicemail, etc. regarding staff involvement. Develop and distribute weekly announcements via email and small monthly mailing
• Coordination of use of property, and scheduling of special events. Maintained church schedule/calendar and content for announcements. Manage building use agreements and schedules
• Prepare and code bills and invoices for all church expenses. Gain approval from the Pastor and forward the required documentation to the church's Financial Operations Officer for payments. Review checks written, mail payments, and file invoices. Prepare deposits from money counters preparation and document individuals giving. Prepare and mail quarterly giving statements
• Keep church records such as but not limited to birth, and death records, new members, church attendance, committee membership, etc., current monthly
• Maintain office supplies and materials, and order supplies for all groups within the church as requested by those groups according to policy and procedures.
• Maintain a sign-up platform for groups and activities
• Assist in the necessary communications of the church as directed by the pastor and committees
• Complete conference reports yearly or as needed, as well as other reports due to the State of South Dakota and Beadle County, such as Secretary of State and non-profit sales tax status reports.