Job Information
Chemonics Senior Programme Associate in Hybrid - London, United States
Senior Programme Associate
Location * Hybrid - London, UK
Job Level Early Career
Time Type Full time
Apply Now (https://phh.tbe.taleo.net/phh02/ats/careers/v2/applyRequisition?org=CHEMONICS&cws=50&rid=6297)
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Chemonics International is a major international development consultancy, with a 46-year history and a track record for delivering integrated solutions across multiple sectors and geographies to support the achievement of the sustainable development goals. With experience in over 150 countries and global network of over 5,000 technical specialists, Chemonics is recognised as one of the world’s leading partners for international development.
Chemonics UK was established in 2019 and has quickly developed a strong and diverse portfolio of UK Aid-funded programmes. Chemonics UK works with government and development sector counterparts across three continents to deliver programmes in sectors including climat e action, education, governance, peacebuilding, stabilization, social cohesion and research.
Purpose
Chemonics is seeking a Senior Programme Associate to provide advanced support with project administration during all phases of the project lifecycle and completes professional and administrative tasks related to supporting global project(s) implementation in the UK Division, in particular to support the Private Sector Engagement and Climate practice In addition, this role also supports proposal and new business development efforts within the UK Division and company-wide.
Key Responsibilities:
Financial Management
Drafts and tracks administrative and financial programme requests and changes to clients and partner budgets, including approvals for staffing, financial reporting and tracking, activity modifications, and budget adjustments; may liaise with corporate office and project staff and partners staff to obtain information and submit approvals.
Leads programme forecasting using budget information provided by Programme Accountant.
Drafts budget performance memos for Programme Manager review.
Provides approval of local expenses and supporting documentation
Participates in corporate budgeting process as requested.
Manages review of and corrections to intercompany and client invoices for Programme Manager approval.
Provides final review and approval for programme office wire transfer requests.
Coordinates financial compliance activities and directs course corrections for findings.
Supports Sr/Programme Manager with programme proforma management.
Human Resource. Recruitment, and Personal Backstopping
Leads recruitment efforts for programme employees/consultants under Programme Manager supervision, including reviewing and posting advertisements and scopes of work, sourcing candidates, conducting interviews, ensuring due diligence, and providing finalist feedback.
Reviews draft employment/hiring agreements and provides inputs on compensation negotiations.
Provides travel support for employees/consultants by approving travel arrangements and reviewing and approving expense reports.
Provides review and approval for consultant time and invoices, when appropriate.
Manages fielding and repatriation of employees and consultants including but not limited to submitting separation paperwork, updating allowances, coordinating travel and household effects repatriation.
Supports programme staff new to Chemonics by delivering introductions to Chemonics’ systems, policies, and processes.
Subcontracts, Procurement, and Funds/Grants Management
Manages programme procurements including overseeing and/or coordinating solicitation, evaluation, selection, and award stages.
Drafts subcontracts, subawards, and modifications using internal templates; liaises closely with partners on contractual issues; liaises closely with UK Contracts team on template deviations.
Provides review and approval of partner expenses and invoice packages.
Coordinates with partners for regular budget and reforecast updates.
Provides regular review and approval of subcontract/subaward database information, such as prompt payment data.
Deliverables and Reporting
Tracks, and when appropriate, reviews programme and financial deliverables and reports for completeness and readiness for submission; may provide copy-editing support as needed.
Proactively develops good working relationships with partners and key stakeholders.
Administration and Ad Hoc
Responds to questions and requests for project information from corporate and project offices regarding client policies and regulations.
Liaises directly with relevant support departments, such as human resources and compliance, to ensure project compliance with rules, regulations, and corporate policy, in consultation with programme manager or director as appropriate.
Leads Project Management Unit (PMU) efforts to keep complete files and comprehensive project documentation by saving relevant project documents and approvals to project SharePoint files and facilitating document reviews and file audits as appropriate.
Schedules, supports, and leads meetings and presentations, prepares agenda, and capture notes as appropriate.
Participates in internal and external training events to strengthen core competencies for project management in line with donor regulations and Chemonics corporate standards.
May contribute dedicated time to other workstreams and functions to achieve UKD goals, including new business, operations, and technical practice contributions.
May provide support via short-term assignments to projects within and external to the BU in areas of expertise including but not limited to start-up/close-out, operations, MEL, and grants management.
Participates in internal and external training events to build core competencies for project management in line with donor regulations and Chemonics corporate standards.
Demonstrates inclusive behaviors consistent with Chemonics’ values.
Serves in an acting manager capacity as required.
Performs other duties as required.
Supports project and technical event planning activities where needed.
New Business and Development
Participates on proposal teams in specific line roles of increasing complexity, including, but not limited to, SQ writer, recruiter, section writer, commercial preparer, coordinator, and other roles as necessary; serves as mentor for roles which they’ve mastered.
Travels when appropriate to conduct information-gathering regarding new business efforts, including meeting with potential subaward partners.
Contributes to technical practice(s) as required by UKD and corporate needs.
Person S pecification:
Essential Skills
Experience in relevant administrative or professional work environment, including basic understanding of contractual, procurement, project management financial management, subaward management or related experience.
Thorough understanding of primary donor client requirements and methods of business preferred.
Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred.
Communicates clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills.
Demonstrated experience multitasking with attention to detail, organization, and time management skills in a fast-paced environment.
Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives, whether in an academic or business setting.
Excellent customer service and interpersonal skills.
Works independently and as part of a team.
Demonstrated resourcefulness in problem-solving and initiative to learn new skills.
Strong knowledge of Microsoft Office applications.
Foreign language proficiency in the relevant region we operate is preferred.
Willingness to travel up to 8 weeks per year.
Interest or experience in international development programming and initiatives for inclusive and climate-smart growth as well as private sector engagement, especially in the area of fintech.
Other
UK work authorisation or ability to obtain it is required.
Apply by: 29th September 2024
This position is located outside the U.S.