Shire Jobs

Title:

UABOS Turkey LN: Design Administrative Assistant

Belong, Connect, Grow, with KBR!

Program Summary

KBR supports the operational needs of U.S. armed forces at Morón Air Base in Spain and several bases in Turkey. Our services ensure smooth operations, allowing Air Force and government personnel to focus on their missions. We provide program management, civil engineering, morale, welfare, and recreation support, among other essential services. Awarded by the Air Force Installation Contracting Center, our contract spans a five-year base period with three one-year options, reflecting our commitment to excellence and operational support.

Job Summary

Join our team as an Administrative Assistant in Incirlik, Turkey, where you'll perform administrative activities aligned with U.S. Air Force standards. In this role, you'll deliver essential correspondence and coordination, developing a system of record keeping that adjusts to the demands of the Air Force customer. We require exceptional time management skills and a proven track record of maintaining professional customer relationships, ensuring effective communication to update leadership and customers on project status. At KBR, we're committed to solving challenges and driving progress in the engineering field. Join our team and be part of a dynamic work environment where you can make a difference and advance your career.

Roles and Responsibilities

• Prepares correspondence, reports, spreadsheets and various documents using Microsoft Office; Outlook, Word, Excel, PowerPoint, Publisher etc.

• Do personnel recalls when required and execute other duties related to securing and maintaining the building and its occupants when/if necessary

• Responsible for managing electronic and paper files as the unit Records Manager

• Enforces standard of quality for all written correspondence leaving the organization. Prepare, proofread, update, route, track, save/load and follow-up on all required documents, appointment letters, work instructions, inventories, training logs, reports, briefings, etc.

• Provides both written and oral translation from English into Turkish and vice versa

• Prepares and coordinates contractors’ personnel list (EALs) and private vehicles (POVs) for Airfield and restricted areas

• Prepares and coordinates Kindly Submitted Letters for correspondence with the various base agencies and 10th Main Jet Base Command for various subjects, such as road closures & power outages, etc.

• Ensures current publications and forms are utilized throughout the unit

• Prepares, submits and coordinates access approvals on all Temporary Duty (TDY) requests/requirements

• Schedules appointments/meetings, manages conference room use and performs various clerical/administrative duties to include taking and publishing meeting minutes

• Answers phones, transfers and takes messages as required

• Maintains Design project status spreadsheets

• Updates Construction History Spreadsheet and sends it to Programming Office to be forwarded to The Turkish Air Force quarterly

• Maintain internal design trackers

• Enters Warranty data about the accepted projects to O&M Recall Data Base and sends e-mail to Shops

• Fills in daily attendance exception reports and sends to Personnel Office (PMO)

• Sends weekly reports to Design Section for the updates of the projects

• Coordinates drive-arounds with Wing and Mission Support Group commanders, including arranging transportation

• Coordinates Vehicle Control Office training and sends attendance logs to the VCO

• Updates Workload Data reports at the end of each fiscal year

• Coordinates approval of photo authorization letter with 39 ABW/PA twice a year

• Updates NexGen IT after project award

• Physical requirements include lifting up to 50 lbs, extended sitting or standing, and working in normal and adverse weather conditions

Basic Qualifications

• Turkish Citizen

• Four-year university degree

• English proficiency: Reading Level III, Written Level III, Verbal Level III

• If male, military obligation must be completed

• Proficiency in native language (Turkish)

• Class B (passenger vehicle) driver’s license

Preferred Qualifications

• Prior experience working as an Administrative Assistant

• Prior experience working for the US military

• Prior experience working on Incirlik Air Base

All positions require the applicant to obtain and pass a medical physical that is certified by a doctor.

All positions require a current and favorable Turkish Security background check.

KBR Benefits

Local Nationals (LN) personnel will receive benefits in accordance with the collective labor agreement (CLA) within the appropriate country location where they reside. KBR supports career advancement through professional training and development.

Inclusion and Diversity at KBR

At KBR, we are passionate about our people, sustainability, and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of team’s philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient.