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Manager - Accounting and Finance

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Manager - Accounting and Finance

Salary

$65,442.00 Annually

Location

City County Building, IN

Job Type

Full Time

Job Number

08249

Department

Marion County Circuit Court Clerk

Opening Date

03/12/2024

Closing Date

5/10/2024 11:59 PM Eastern

• Description

• Benefits

Position Summary

Agency Summary

Established by the Indiana Constitution, the Marion County Clerk is the custodian of all court records, issues marriage licenses, and serves as the court’s fiscal agent and trustee of child support payments. The Election Board receives nominations and petitions for elections, as well prepares ballots, and maintains voting machines by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the citizens of Indianapolis and Marion County.

Job Summary

This position is responsible for providing managerial oversight and coordination for the Finance Division of the Marion County Clerk’s Office in partnership with the Chief Financial Officer (CFO), including $20M in child support payments/disbursements. Coordinates and liaisons with relevant judicial officers and judicial partners to facilitate the orderly administration of justice. Responsible for hiring within the finance division, ensures employees are successfully able to fulfill responsibilities, develops and implements business strategies, and ensures efficient and effective operations within the division.

Requires proficient knowledge of and strict adherence to requirements and regulations related to the filing of legal documents and court proceedings; accessing court services; accessibility of court records, especially confidential records; and various fees and payment processes. This position reports to the CFO.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Establishes service operations strategies, goals, and initiatives that align with the strategic plan for the office.

• Maintains compliance with local and state statutes/regulations, trial court rules, and internal policies.

• Works cross-functionally with division directors and executive leadership to deliver excellent service, meet outcomes, ensure continuity throughout the office, and achieve office goals.

• Leads, mentors, and develops division staff, using a supportive and collaborative approach.

• Assigns accountabilities, sets objectives, establishes priorities, monitors results, and evaluates effectiveness.

• Provides effective and inspiring leadership by being actively involved in all operations and services.

• Serves as a liaison between the Clerk’s agency and various divisions and institutions including FSSA, State Board of Accounts, local, state, and federal auditors, other city and county agencies and divisions including the Auditor, OFM, Purchasing, other financial institutions, etc.,

• Manage and oversee the day-to-day accounting and financial functions.

• Maintain and analyze accounting records supporting all funds deposited or disbursed and ensures daily balancing.

• Perform month end reconciliations and prepare the annual court revenue report.

• Oversees accounts payables, timekeeping, and payroll functions for the Clerk’s Office.

• Develops both short-and long-term strategies to foster compliance and cost-efficient service delivery.?

• Evaluates accomplishments toward established goals and adjust goals, methods, or procedures as needed. ?

• Supervises escalation management process within division to achieve satisfactory outcomes for customers and the agency.

• Responsible for training new employees on all relevant policies, procedures, and workflow operations; and ensures all employees have the necessary knowledge, tools, and resources to effectively execute their responsibilities.

• Responsible for hiring new employees and ensures role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.?

• Sets expectations, measures progress, provides ongoing feedback, and evaluates the performance of employees. ?Ensures work adheres to quality standards, deadlines, and proper procedures.

• Ensures compliance with all human resource and internal policies and guidelines, including adherence to parameters set forth in the Collective Bargaining Agreement.

• Participates in necessary mediations and grievances, facilitates successful outcomes for agency and employees.

• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary.

Qualifications

Minimum Job Requirements and Qualifications

Bachelor’s degree in accounting/finance, or a related field with four (4) years relevant leadership experience in government, accounting, management, administration and/or legal field. Comprehensive knowledge of government accounting, and accounting standards and procedures. Ability to analyze, project, and use spreadsheets, databases, and other software is required. Possesses excellent communication, critical-thinking, interpersonal, leadership, coaching, conflict resolution skills. Commitment to providing exceptional service to customers and support to staff. Ability to coordinate multiple projects and meet various deadlines; effectively organize and prioritize tasks. Advanced pre-employment background check required.

Preferred Job Requirements and Qualifications

Master’s Degree in Accounting Principles or Finance Management, or a related field with five (5) years of previous work experience in finance with supervisory responsibilities. Advanced knowledge of court documents and proceedings, criminal justice, and/or government operations. Prior experience with Odyssey case management system, and/or accounting software, particularly PeopleSoft® Finance.