Job Information
MyFlorida ADMINISTRATIVE ASSISTANT I - 37020766 in ISLAMORADA, Florida
ADMINISTRATIVE ASSISTANT I - 37020766
Date: Sep 17, 2024
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Requisition No: 837274
Agency: Environmental Protection
Working Title: ADMINISTRATIVE ASSISTANT I - 37020766
Pay Plan: Career Service
Position Number: 37020766
Salary: $37,000.00
Posting Closing Date: 09/30/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
ADMINISTRATIVE ASSISTANT I
State of Florida
Department of Environmental Protection
Anticipated Vacancy
Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.
The Work You Will Do:
ADMINISTRATIVE ASSISTANT I 37020766 (non-resident)
Windley Key Fossil Reef Geological State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position, providing a high level of administration to Park Manager in managing Windley Key Fossil Reef Geological State Park, Lignumvitae Key Botanical State Park, and Indian Key Historic State Park. The applicant must possess good administrative skills and be able to work independently.
SUPERVISOR
Lu Dodson, Park Manager, 305-664-4339
The Difference You Will Make:
Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. SM
How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Where You Will Work:
WINDLEY KEY FOSSIL REEF GEOLOGICAL STATE PARK
77200 Overseas Highway
Islamorada, Florida 33036
Formed of Key Largo limestone, or fossilized coral, this land was sold to the Florida East Coast Railroad, which used the stone to build Henry Flagler's Overseas Railroad in the early 1900s.
After the railroad was built, the quarry was used until the 1960s to produce exquisite pieces of decorative stone called Keystone.
Today, visitors can walk along 8-foot-high quarry walls to see cross sections of the ancient coral and learn about the quarry and its operation, an important part of Florida's 20th-century history. Samples of the quarry machinery are preserved at the park.
Visitors can enjoy the natural beauty of this island while strolling five short self-guided trails. Picnic tables are available.
The visitor center, which is currently closed, features educational exhibits about the history of this site when open. The park is located at Mile Marker 84.9 on Windley Key near Islamorada.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits ;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options ;
Retirement plan options, including employer contributions ( For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com
Pay:
$3,083.33 plus $105.73 Competitive Area Differential monthly/$37,000 annually
Your Specific Responsibilities:
DUTIES AND RESPONSIBILITIES:
Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.
This position assists in planning, coordinating and implementing all administrative activities involved in park operation.
Performs fiscal, purchasing, and budget tracking duties for parks. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes or directs adjustments to cash register and weekly reports programs.
Performs and directs data entry required to maintain park records. Maintains park archival and resource files. Develops management reports and summaries for use in making management decisions and planning park activities, services and resource management. Monitors and audits park revenue procedures and related reports. Performs or directs adjustments to cash register and weekly reports programs.
Prepares and processes paperwork relating to personnel and volunteer activities to include leave and attendance, selection and recruitment, employee relations. Acts as Volunteer manager, responsible for data entry into the VMS.
Assists in assuring park compliance with current division policies, procedures and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Is familiar with duties of all administrative workstations and works these stations as necessary due to employee absence. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations. Assists in developing park publicity and media contacts and acts as Outreach and Marketing Liaison.
Oversee staff compliance with Ranger Station reporting and accounting. Train and instruct staff and volunteers on proper Ranger Station and office procedures.
Provides assistance with routing and special correspondence relating to inquiries from the public, organizations or other governmental agencies relating to a wide variety of subjects including park information, operating policies/procedures, administrative rules, employment opportunities, facilities, services and various activities requiring specific knowledge of bureau philosophies, administrative rules and operating policies and procedures. Monitors performance standards ensuring timely submission. Acts as authorized agent for MFMP Requisitions. Implements and processes requisitions.
Processes technical park correspondence, investigates subject matter, and prepares replies.
Maintains park property records and performs semiannual property audit.
Performs other related duties as required.
Required Knowledge, Skills, and Abilities:
KNOWLEDGE OF:
accounting practices
methods of data collection
scheduling and filing
customer service
budget software
SKILL IN:
communicating effectively verbally and in writing
interacting with all internal and external customers and the general public in a professional, tactful and courteous manner
Microsoft Office Suite programs
tracking and reconciling multiple budgets
organization of computer files and records
accounting software and point of sale platforms
managing accounts receivable and payable procedures
revenue accounting and reporting
use of office equipment including computer and related software
ABILITY TO:
collect, evaluate and analyze data
prepare correspondence and administrative reports
understand and apply applicable rules, regulations, policies and procedures
multi-task and prioritize needs
identify, investigate and resolve problems
utilize problem solving techniques
work independently with minimal supervision
plan, organize and coordinate work assignments
communicate effectively verbally and in writing
establish and maintain effective working relationships with others
work under pressure and meet deadlines
follow-up on tasks
learn job specific software
maintain a valid driver license
work rotating shifts including nights, weekends and holidays
Other Job Related Requirements for this position :
Valid Driver License
POSITION OF SPECIAL TRUST REQUIREMENT :
This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_VeteransPreference@dep.state.fl.us
HR_Recruitment@ FloridaDEP.gov
DEP is committed to successfully recruiting and onboardin
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
ISLAMORADA, FL, US, 33036
Nearest Major Market:Key West