Job Information
Tompkins Community Bank Corporate Administrative Assistant in Ithaca, New York
Overview
This position supports key corporate administration roles at Tompkins. This role includes preparation of board meeting packets and taking minutes at Board meetings, as well as Board Committee meetings. The incumbent will administer Tompkins’ board of director compensation program, and also assists the Tompkins’ Corporate Secretary and Deputy Corporate Secretary with their corporate governance responsibilities, including administrative duties. The incumbent will also administer and maintain processes for shareholder transactions and communication with Tompkins’ transfer agent. The role will include special projects, research, and analysis support for the Bank President (CNY).
Primary/Daily Reporting will be to the Deputy Corporate Secretary, with overall Matrix Reporting to:
General Counsel for executive assistant duties
Bank President (CNY) for Tompkins CNY Duties
Flexible Location: This position is located at our Corporate Headquarters office in Ithaca, New York. Tompkins also maintains an administrative office in Pittsford, New York. This position can be based at either location.
Responsibilities
Implement and maintain processes for shareholder transactions and communication with Tompkins’ transfer agent.
Provide administrative support for TMP Board of Directors & TMP Board Committee operations such as materials preparation and follow-ups, taking minutes, filings, and other operational needs.
Manage director compensation for all directors with related filings.
Manage boards’ Calendar of Duties.
Assist Deputy Corporate Secretary with meeting packets for certain Board-level committees as requested.
Upon request, assist TMP CEO and Tompkins CNY President with research requests and special projects.
Provide basic administrative support to TMP Corporate Secretary.
Serve as “back up” to the other members of the Corporate Administration team to provide basic administrative coverage during their vacations/out-of-office times.
Other duties as assigned.
Qualifications
Associate’s degree required
3 years of office administrative experience required
1 year of experience in investor relations required
Strong organizational skills; ability to break a complex process down into discrete tasks
Effective research and writing capabilities
Strong interpersonal skills and ability to work collaboratively with cross-functional teams
Ability to handle and prioritize multiple tasks in a fast-paced environment
Demonstrated sound judgement and discretion with respect to confidential material, and sensitive information
Proficient in the use of standard Microsoft Office
Benefits
Medical
Dental
Vision
401(k) Match
Profit Sharing
Paid Time Off
11 Holidays
Tuition Reimbursement
Free Parking throughout Tompkins Community Bank
Employee Referrals
EEO Statement
Tompkins is committed to a policy of Equal Employment Opportunity ("EEO") with respect to all team members and applicants for employment and a work environment free from discrimination (including unlawful harassment) based on race, color, religion, sex, sexual orientation, transgender status, gender non-conformity, gender identity, gender expression, national origin, age, marital status, domestic violence victim status, disability, predisposing genetic characteristics, military or veteran status or status in any group protected by federal, state, or local law.
For more information, please click here (https://jjk-ecomm-llpmc-prod.s3.us-east-2.amazonaws.com/posters/federal/FED-E-B-EEOC-FMLA-POLY_49654.pdf)
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Pay Range
USD $24.00 - USD $30.00 /Hr.