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IT Project Coordinator

This position is located in Ithaca, New York. The successful candidate will have the option to perform this role remotely at a locationof their choosing within the United States.

The NewYork Convenience of employer guidelines require New York State individual tax reporting andwithholdings for this position. Additional individual state income tax filings may also be required if workingoutside New York State.

No Visa sponsorship available for this position.

What is Cornell University and what is Information Technology @ Cornell?
Cornell University, unique among peers, is the federal land-grant institution of New York State, a private endowed university, and a member of the Ivy League. Information technologies (IT) is a strategic enabler for many functions at Cornell. Staff working in IT are found in most colleges and units across Cornell. We are comprised of many organizations, but we work as one. By being where Cornell faculty, staff, and students are, we are better able to offer support-whether needed at your desktop or to solve a major business, academic or research objective-to everyone at Cornell. Check out this link to find out more about IT@Cornell.

The Project Management Office (PMO) within Cornell Information Technologies (CIT) has stewardship oversight for IT-related projects per the standards of the university's IT Governance process. The PMO's scope includes requests for adding, changing, or retiring administrative IT applications or related services, capital and non-capital projects for the university's systems of record and systems of engagement, and custom website and application development.

What you will do:

As an individual contributor and member of the Project Management Office, under the leadership of the Assistant Director for the projects assigned, and to the Director of Digital Innovation and Strategy as the head of the unit, this position is responsible for supporting various projects that will vary in size and complexity and will reflect the diversity of activity within the organization. They will primarily be focused on project coordination, project tracking needs and overall supporting their Project Managers for the projects they are assigned to.

This IT Project Coordinator will specifically be responsible for:

• Project Documentation Coordination - Ensuring project repositories are kept fully up to date and ensuring all related project files are in the repository.
• Task Tracking & Monitoring- Documenting and ensuring all tasks across all projects are on track, kept current and resolve to closure. Work with assigned project resources to collect task statuses, keeping the central project task tracking current and escalating when tasks are behind.
• Communication Tracking - Ensuring project communications go out as planned, supporting the Project Manager with information distribution as requested.
• Meeting Coordination - Leading collection of project meeting agendas, meeting notes and ensuring any actions, decisions and issues are moved over to their respective project logs.
• Scope Documentation & Coordination - Assisting Project Managers in scope documentation and scope tracking, reaching out to customers and project resources for clarity as needed .
• Project Status Tracking Support - Assisting Project Managers in the tracking of project overall statuses and prepping reports as requested.
• Risk Tracking - Tracking of the project risk log, ensuring risks are kept up to date and monitored.
• Quality Tracking & Control - Assisting project manager with quality planning, control and testing, often assigned as the project testing lead to coordinate testing activities .
• Project Manager Back-up - Providing back-up to assigned Project Managers as needed when Project Managers are out or unable to be at a particular meeting.
• Back-up - Providing back-up as needed for Project Managers and IT Governance roles including tracking and management of the IT Governance mailbox and application.

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

What you will be:

You possess a strong service orientation and are someone who has an ability to prioritize multiple high-level tasks and to utilize sound judgment.

Additionally, you will have:

• Bachelor's or minimum of 2-4 years of experience or equivalent combination of education and experience, with a wide variety of acceptable fields
• Experience supporting projects and/or project managers.
• Experience utilizing project management tools, such as Google Docs, Teams, Slack, JIRA, or similar.
• Experience with standard computer productivity tools is required.
• Strong written and oral communication skills. Analytical and problem-solving skills and ability to translate between customers and technical resources is essential.
• Proven experience in working within a team environment and establishing collaborative customer relationships.
• Proven experience working in a fast paced, deadline driven, complex, and rapidly changing environment.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.

Preferably it would be beneficial if you had the following:

• Coursework and certification in project management methodology including a familiarity with the Project Management Book of Knowledge (PMBOK).
• Experience utilizing a structured software system lifecycle implementation methodology.
• Experience in user experience research and web accessibility best practices.

What we offer:

Great benefits that include educational benefits, access to a plethora of wellness programs, employee discounts, health care, paid vacation, health/personal time, 12 university paid holidays (including end of year winter break through New Year's Day) and employer retirement contributions.

An active and diverse community to work and thrive in! Cornell is situated in picturesque Ithaca, New York, the heart of the Finger Lakes. Ithaca is home to two academic institutions, state parks, waterfalls, gorges, and a wide range of art galleries, theaters, eateries, wineries, and breweries. Ithaca has something to suit all ages and interests!

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

Current Employees:

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Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email atequity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly