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Operations Coordinator, Office of General Counsell

About the Office of General Counsel

The Office of General Counsel (OGC) includes approximately 26 attorneys and nine staff who provide legal services to all Cornell campuses and units in the United States and abroad. The office operates from two locations: the main Cornell campus in Ithaca, New York and the Weill Cornell Medicine campus in New York City.

The OGC mission is to be a first-in-class in-house general practice law office that proactively advances the university's mission by providing timely and trusted legal services and by diligently protecting the university's resources. The office collaborates with campus colleagues across a broad range of disciplines, providing advice and counsel onall legal matters affecting the university. This comprehensive approach includes the development of four practice groups equipped to respond to complex legal challenges.The Office of General Counsel also provides university and departmental trainings and workshops on legal and regulatory matters, and attorneys write and speak regularly at state and national conferences on higher education law and related matters.

The Opportunity

OGC is seeking a proactive and efficient Operations Coordinator to play an integral role with our team of paralegals and administrative staff, providing essential support to ensure effective delivery of legal counsel and advice to campus clients.

Key responsibilities of this position will include:

Financial and travel administration

• Receive invoices from outside counsel, submit for attorney and client verification and approval, and submit for payment via Cornell financial systems.
• Verify appropriate accounting assignment for completeness and accuracy and submit transactions for payment
• Track office expenditures; investigate, research and resolve discrepancies, and refer questionable cases to executive assistant
• Serve as OGC point person for staff travel coordination, reimbursement requests, and registration for professional development workshops and conferences.

Administrative and operations coordination

• Field, screen (redirecting, if necessary) and respond to telephone, walk-in, and email inquiries, often relaying complex and confidential information to OGC staff
• Open, review, log, and appropriately route time-sensitive and highly confidential mail
• Maintain office supply inventory
• Coordinate conference room and other resource scheduling
• Coordinate special events and meetings
• Manage office subscription services
• Develop and document standard operating procedures
• Troubleshoot department equipment.
• Serve as administrative support back-up to executive staff assistant and paralegals

Administrative support for up to three attorneys

• Proactively manage calendars, arranging complex meetings with various constituents
• Proofread and update documents
• Provide other general administrative assistance.

The Operations Coordinator will also support Office of General Counsel practice groups and initiatives, which may include coordination of OGC programs and projects such as Conversations with OGC, including meeting logistics and program material production.

If you are a proactive administrative professional interested to support the work done by the Office of General Council, we encourage you to apply with your resume and cover letter!

What We Need

All applicants must include a cover letter and resume for full consideration.

• Associate's degree with at least 2-4 years of relevant administrative experience, or an equivalent combination of education and experience.
• Independent and self-starting with the ability to follow through in support team efforts
• Strong and proactive planning and organizational skills
• Demonstrated capacity to balance conflicting priorities, make informed choices, and exercise sound judgment in completing urgent tasks.
• Demonstrated ability to handle sensitive and confidential material professionally.
• Demonstrated strong oral and written communication skills.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Proficient in standard office software applications including MS Word, Excel, Zoom, Teams, Outlook, Box, PowerPoint, video conferencing applications, and database applications.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Prior law office and/or higher education experience.
• Demonstrated competency with Cornell financial systems.
• Proficiency with iManage document management system.
• High level of proficiency with Microsoft Office and Adobe Acrobat applications.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement after the initial onboarding and training period of around 90 days, where the selected candidate will be expected to work fully onsite. Once past this training period and/or at managerial discretion, employees typically perform this role remotely up to 2 days per week as work allows, and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: .
• Follow this link to learn more about the Total Rewards of Working at Cornell: .
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

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EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly