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ADMINISTRATIVE ASSISTANT 3 - HEALTH INFORMATION

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ADMINISTRATIVE ASSISTANT 3 - HEALTH INFORMATION

Salary

$2,272.00 - $4,089.00 Monthly

Location

Jackson, LA

Job Type

Classified

Job Number

ELMHS6.14.24AA3HID

Department

LDH-Office of Behavioral Health

Opening Date

06/14/2024

Closing Date

6/27/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

This vacancy is located in the HEALTH INFORMATION TRANSCRIPTION DEPARTMENT of Eastern Louisiana Mental Health System in Jackson, LA (East Feliciana Parish). ELMHS is the largest 24-hour, multi-site, state psychiatric complex, comprised of residential, outpatient and inpatient services.

THE IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

Leveraging Technology:The ability to use technology and its related processes to further organizational goals.

Using Data:The ability to use relevant and valid data to inform a recommendation for action.

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Building and Supporting Teams: The ability to combine your actions and efforts with others to work toward achieving a common goal.

Driving Results: The ability to identify important goals and work to achieve them.

Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

Solving Problems: The ability to discover solutions to problems.

Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization.

Salary is negotiable based on experience.

The position may be filled as either a Probational or Job Appointment (open to all qualified applicants); a promotion (open to all statewide classified, and Agency-wide permanent status employees); or by Detail to Special Duty. Current permanent status, classified employees may be required to accept a Probational appointment if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available.

Resumes will not be accepted in lieu of work experience. An application may be considered incomplete if the work experience and education sections are not completed.

Please list ALL Work Experience.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to (225) 219-1041. The selected candidate will be required to submit original documentation upon hire.

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy, please contact:

ELMHS-HR@LA.GOV

225-634-0680

Specific information about this job will be provided to you in the interview process, should you be selected. However, there is no guarantee that everybody that applies to this posting will be interviewed.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Two years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,

OR

To provide highly-skilled keyboarding support in the transcribing and recording of information.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:

Advanced.

Supervision Received:

General from a professional, supervisor or manager.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.

Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

Examples of Work

SECRETARIAL

Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

KEYBOARDING

Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.

Types materials that involve knowledge of special terminology.

Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.

Proofs typing results for typographical errors, spelling, punctuation and format accuracy.

Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

• I have no experience and/or am uncomfortable accepting direction

• I have limited experience or require assistance to accept direction

• I can accept direction

• I can accept directions and help others improve their ability to accept direction

  02

  Explain your rating by providing specific and relevant examples in the box below.

  03

  Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• I have no experience and/or am uncomfortable communicating effectively

• I have limited experience or require assistance to communicate effectively

• I can communicate effectively

• I can communicate effectively and help others improve their communication

  04

  Explain your rating by providing specific and relevant examples in the box below.

  05

  Rate your ability to learn actively based on our definition: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

• I have no experience and/or am uncomfortable learning actively

• I have limited experience or require assistance to learn actively

• I can learn actively

• I can learn actively and help others improve their ability to learn actively

  06

  Explain your rating by providing specific and relevant examples in the box below.

  07

  Please describe your experience in medical transcription, if none, please enter N/A.

  08

  Are you a current employee of ELMHS?

• Yes

• No

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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