Job Information
City Wide Facility Solutions Accounting Specialist in Jacksonville, Florida
Objective:
This role is responsible for managing and accurately billing all contract customers, supporting effective collaboration with the Operations team, and maintaining essential contract and financial records.
Essential Functions:
Collaborate closely with Operations staff to ensure timely and accurate contract and janitorial extra charge billing and related independent contractor pay. This includes invoicing activities and accounts payable entries in the Accounting system.
Maintain contract database with up-to-date contract details, including setup, cancellations, increases, decreases, amendments, and operational assignments.
Update and manage the Growth Chart for tracking contract expansions and business growth.
Process contract invoices and ensure accurate and complete contract master files.
Prepare and process performance bonds for applicable contracts.
Conduct monthly reconciliations for sales tax, in-house labor analysis, and the master floor care schedule.
Additional Responsibilities:
Review, edit, and update financial and contract reports as needed.
Adhere to monthly reporting and reconciliation deadlines.
Position Requirements
Success Traits
Detail-oriented: Demonstrated ability to focus on intricate details of tasks and projects.
Accuracy: Consistent ability to perform work thoroughly and without errors.
Problem-solving: Ability to proactively identify issues and develop effective solutions.
Accountability: Willingness to take ownership of tasks and decisions.
Education
- Associate Degree in Accounting, Business, Finance, or equivalent work experience.
Experience
- 3–4 years of accounting experience, specifically in accounting support roles, including billing and reconciliation tasks.
Travel Requirements
- None
Knowledge, Skills, and Abilities
Proficiency in Microsoft Office, especially Excel and Outlook.
Competency with Adobe Acrobat for managing and sharing documents.
Familiarity with automated accounting software; experience with Dynamics Business Central preferred.
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.
Job Type: Full-time
Pay: $25.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) 6% Match
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
- Microsoft Excel: 1 year (Preferred)
License/Certification:
- CPA (Preferred)
Ability to Commute:
- Jacksonville, FL 32207 (Required)
Ability to Relocate:
- Jacksonville, FL 32207: Relocate before starting work (Required)
Work Location: In person
Requirements
What you will do...
Contract management, ensure accuracy of monthly contract billing.
Independent contractor management, compliance, and accurate of payment.
Vendor management including credit cards, insurance, facilities and supply houses.
Payroll management and processing.
Responsible for cash management.
Ensure accuracy of financial records – reconciling all balance sheet accounts monthly.
Create reports and financial statements, explain to management variances.
Comply with local, state, and federal government reporting requirements (ie sales tax).
Other duties as assigned.
What is required...
Minimum 3 years in an accounting and collections role (or related experience, education)
Strong understanding and application of basic accounting rules
Proficient in accounting software
Strong attention to detail and follow up/follow through
Associates or Bachelor's Degree in Accounting or Finance, preferred...
Benefits
City Wide is an Equal Opportunity Employer.