Job Information
City of Jacksonville Manager of Procurement Services-Contract Administration in Jacksonville, Florida
Manager of Procurement Services-Contract Administration
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Manager of Procurement Services-Contract Administration
Salary
$75,000.00 - $82,294.00 Annually
Location
Jacksonville, FL
Job Type
Appointed Employee
Job Number
2025-06275
Department
Office of Administrative Services
Opening Date
11/14/2024
Closing Date
12/17/2024 11:59 PM Eastern
Description
Benefits
Questions
Job Description
Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!
The Office of Administrative Services Department is actively seeking a Manager of Procurement Services - Contract Administration.
Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.
The position reports to the Senior Manager of Procurement Services. The primary purpose of this position is to assist the Senior Manager of Procurement Services, Chief of Procurement, City Ethics Director, and Inspector General, or designees, to provide training annually to using agencies regarding procurement methods and procedures, ethics in public contracting, contract risk assessment program, contract administration and oversight, and the contract administration program administered by the Chief of Procurement.
Examples of Work
Develops curriculum including preparation of training materials and delivery of in person in large or small groups, or by virtual training to designated contract administrators.
Creates and maintains contract administration certification program database with appropriate data analytics for data management to ensure consistent compliance with applicable COJ policies, and procedures in a clear, concise, and correct manner.
Serves as primary contact administrator for COJ enterprise-wide contracts established for consolidating like common goods and services to obtain the most competitive prices for materials, equipment, supplies, and services, by coordinating procurement efforts across all city agencies.
Develops and initiate supplier performance assessments rating system and develop supplier performance rating dashboards for use in future solicitation evaluations.
Creates and maintains database to ensure bonds, insurance, and other risk management instruments are received and maintained in the contract files.
Audits 1Cloud to ensure all contract documents are attached to the Purchase Order Agreements.
Develops contract administration tools including forms, template documents, checklists, and procedures on the contract administration process to insure proper accountability from kick-off through close-out of contractual actions.
Plans, directs, and supervises the work of assigned staff.
Promotes integrity, fairness, and encourages diversity.
Prepares assigned procurement actions in a timely manner exercising personal initiative and sound business judgment to provide the best value product or service that will meet the City's needs.
Assists City personnel with determining procurement needs and recommends the appropriate and best procurement methodology to meet those needs.
Serves as a liaison between universities and professional organizations to ensure that contract administration training represents evolving industry standards.
Open Requirements/Supplemental Information
Five (5) years of education and/or experience in public procurement or contract administration
Which includes one year of supervisory, team leader, or large project/program management experience with contracts exceeding 5 million dollars
Must have excellent MS Office Suite skills including Excel, Word, PowerPoint, and Visio.
Must demonstrate strong attention to detail.
Must have strong written communication and public speaking skills.
Must be able to obtain and possess at least one certification from the following certifications within 24 months from the date of hire: NIGP Certified Procurement Professional (NIGP-CPP), Certified Public Procurement Official (CPPO), Certified Professional Public Buyer (CPPB), Certified Purchasing Manager (C.P.M.), Certified Federal Contracts Manager (CFCM), Certified Professional in Supply Management (CPSM), Project Management Professional (PMP) or equivalent
Preferred
Bachelors’ degree is preferred.
Experience with Oracle applications, with a focus on Procurement and Financial modules preferred.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.
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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.
www.coj.net/benefits
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?
Yes
No
02
Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?
Yes
No
03
The budgeted annual salary for this position is $75,000.00 - $82,294.00. This is not negotiable. If selected, would you be willing to accept this position at this salary?
Yes
No
04
This position is located in an office and is not a remote location.
I have read and understand the above statement.
05
Part-Time and volunteer work experience may be considered if an applicant has worked/volunteered 20 hours per week or more. The complete work history, including number of hours worked per week, must be included in your application if you would like this experience to be considered.
I have read the above statement and understand what is required.
06
Bachelors' degree is preferred. If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.
07
Do you have five (5) years of education and/or experience in public procurement or contract administration.
Yes
No
08
Provide a detailed description (at least 3-4 complete sentences) of your experience.
09
Indicate the organization(s) you worked for where you gained this experience.
10
If you answer "yes" to question # 7 does that experience include one year of supervisory, team leader or large project/program management experience with contracts exceeding 5 million dollars?
Yes
No
11
Provide a detailed description (at least 3-4 complete sentences) of your experience.
12
Indicate the organization(s) you worked for where you gained this experience.
13
Must have excellent MS Office Suite skills including Excel, Word, PowerPoint, and Visio. Do you possess these skills?
Yes
No
14
Must demonstrate strong attention to detail. Do have this skill?
Yes
No
15
Must have strong written communication and public speaking skills. Do you have such skills?
Yes
No
16
Experience with Oracle applications, with a focus on Procurement and Financial modules preferred. Do you have such experience?
Yes
No
17
Must be able to obtain and possess at least one certification from the following certifications within 24 months from the date of hire: NIGP Certified Procurement Professional (NIGP-CPP), Certified Public Procurement Official (CPPO), Certified Professional Public Buyer (CPPB), Certified Purchasing Manager (C.P.M.), Certified Federal Contracts Manager (CFCM), Certified Professional in Supply Management (CPSM), Project Management Professional (PMP) or equivalent.
I have read the above statement and understand what is required.
18
If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference
Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.
No, I am not claiming veterans preference and this does not apply to me.
19
If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.
I have read the above statement and understand what is required.
Required Question
Agency
City of Jacksonville
Address
117 W. Duval St. Suite 100 Jacksonville, Florida, 32202
Website
http://www.coj.net/departments/employee-services.aspx
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