Shire Jobs

KIND OF WORK:

Under limited supervision, purchases materials and/or services at a competitive cost in a timely manner to support cost-effective and efficient JEA operations. The Purchasing Agent has the authority to approve contracts and purchase orders up to $50,000. Ensures that all purchases are made in a legal, ethical and professional manner and that supplier performance standards are established and maintained. Job requires in-depth knowledge of company procurement practices and procedures, planning and forecasting, business law, and regulations governing public procurement, sufficient to perform a broad range of complex, professional purchasing activities. Additional knowledge of inventory and materials management principles is required to purchase materials. Guidelines are available but are not completely applicable, requiring judgment in interpreting, analyzing and adapting methods and procedures to specific situations. Solves complex problems within established procurement parameters and identifies and recommends responses to new and unusual problems. Work is reviewed upon completion for technical accuracy, responsiveness to the customer and adherence to the JEA Purchasing Code and Operating Procedures. Regular contact with internal customers and suppliers is required to obtain, clarify or provide facts or information and gain consistent compliance with established procurement practices and procedures.

This is an intermediate position responsible for the procurement of goods or services for all of JEA and SJRPP. This position is responsible for purchasing materials and/or services at a competitive cost in a timely manner to support cost-effective and efficient JEA operations. Ensures that all purchases are made in a legal, ethical and professional manner and that supplier performance standards are established and maintained.

This Job performs a broad range of procurement and/or inventory activities requiring knowledge of procurement and/or inventory management practices and procedures, planning and forecasting, business law and regulations governing public procurement. Policies, procedures and guidelines are provided, but situations may vary requiring incumbent to exercise judgment in interpreting, analyzing and adapting methods and procedures to specific situations. Solves problems within established parameters and identifies and recommends responses to new and unusual problems. Work is reviewed for technical accuracy, responsiveness to the customer, conformity with policies, customer requirements and adherence to the JEA Purchasing Code and Operating Procedures. Holds regular communication with internal customers and supplier organizations using established purchasing practices and procedures to achieve mutually acceptable solutions, and mitigate risks encountered in Supply Chain operations.

EXAMPLES OF WORK:

• Assists in applying the systematic process outlined in the Purchasing Code and Operating Procedures to reduce the total cost of purchased materials and/or services.
• Locates required products and services and makes recommendations to assist in determining sources of supply.
• Assists in preparing bid specifications, scheduling bid closing dates, soliciting bids, documenting verbal and written quotes, evaluating supplier proposals for capability to perform and comply, and recommending award of contract to management.
• Conducts pre-bid meetings for both formal and informal bids, as required.
• Reviews and processes Purchase Orders and clarifies non-stock requisition requirements.
• Engages minority and small businesses to participate in bids and contracts.
• Encourages the use of state and governmental contracts when there is a price, value and/or service responsiveness advantage over other procurement methods.
• Assists in providing internal training on purchasing programs, practices and procedures.
• Collaborates with a team in providing excellent customer service.
• Reviews and processes Purchase Orders and clarifies stock and non-stock requisition requirements.
• Ensures that minority and small businesses are encouraged to participate in bids and contracts.
• Monitors responses to internal customer inquiries, problems, and complaints to ensure appropriate and timely resolution.
• Manages routine contracts and refers issues involving compliance to a higher level.
• Assists internal customers and suppliers in resolving billing problems, informal protests and specification disagreements.
• Keeps current with market conditions and factors that impact the assigned commodities/services.
• Ensures that the use of state and governmental contracts is encouraged when there is a price and value advantage over other procurement methods.
• Participates in process improvements by gathering data for process maps and quality measurements.
• Performs other job-related work as assigned.

OPEN REQUIREMENTS:

Bachelor’s Degree in Business Management, Supply Chain Management, Engineering, Purchasing, Inventory Management or related discipline, plus a minimum of two (2) years of work experience in procurement activities.

OR

High school diploma or GED and six (6) years combination of education, training and experience in supply chain management and/or inventory management, which must include two (2) years in Contract Management.

_LICENSING/CERTIFICATION/REGISTRATION/TRAINING_: Must satisfactorily complete all required JEA Training, including all internal department cross-training. A valid driver's license is required prior to employment and must be maintained during employment in this classification.

This position requires that employees be in compliance with JEA procedure ES A0200 A0101 RS 628 Screening Personnel Risk Assessments (pre-hire for FACTA designations; pre-hire and recurring for CIP designations).

Job: *Procurement

Title: Purchasing Agent (Hybrid)

Location: FL-Jacksonville

Requisition ID: 12858