Job Information
Organon & Co. Executive Administrative Assistant, Business Development in Jersey City, New Jersey
Job Description
The Position
We are seeking a talented and motivated Executive Administrative Assistant to support the Chief Business Development Officer (CBDO) and other senior professionals within the Business Development (BD) function at Organon. BD is responsible for identifying, evaluating, negotiating, and executing business transactions that add new products, programs, and technologies to Organon’s commercial portfolio and pipeline. Business development is a fast-paced, unpredictable, challenging, and fun environment
The successful candidate must demonstrate exceptional administrative and organizational skills, accuracy, the ability to exercise initiative, flexibility, and independent judgment. Additionally, this role involves managing special projects, interacting regularly with senior executives, and collaborating with stakeholders both internally and externally. The ideal candidate possesses excellent presence, maturity, attention to detail, and the ability to handle multiple highly confidential projects.
Responsibilities
Maintaining an accurately organized schedule for the leader for both internal business as well as external committees and commitments. Use discretion in setting up and accepting appointments; gather pre-reads and background information, when appropriate.
Tracking action items and any follow-up that is needed. Tracking numerous documents requiring executive approval or attention daily.
Proactive and timely management of and submitting expense reports.
Coordinating meetings, assisting in agenda creation, and providing minutes, when requested
Coordinating extensive multi-leg travel logistics (including global trips and visa preparation), teleconferences, and videoconferences.
Providing administrative support to the BD Operations Lead (calendar, expenses, travel, etc.) and, as appropriate, other senior leaders in the BD organization.
Supporting logistics for leadership team meetings, quarterly all-hands meetings, off-site and special purpose meetings and events.
Assisting with the coordination and material preparation for meetings and other communications.
Coordinate external client visits to our Company, scheduling conference rooms, making AV arrangements and ordering catering services, as needed.
Support virtual meetings using the latest technologies for Teams, teleconferences and webcasts, ensuring coordination with Business Technology for seamless execution of logistics.
An understanding of how to navigate and utilize the HR, expense and purchasing systems.
Creating and distributing highly confidential correspondence and presentations with discretion and professionalism.
Managing team sites, electronic files, databases, and other data in a systematic way for enduring use; maintaining appropriate filing system to provide prompt retrieval of presentations and other materials.
Supporting presentation development in PowerPoint and memo development in Word.
Collaborate with peer and Executive Leadership Team support teams on an ongoing basis to align strategies, improve processes and foster a sense of community.
Communicating effectively with executives and internal/external stakeholders and potential partners both on-site and remotely.
Assist BD Operations team with managing external engagements at conferences and partnering events (i.e., JP Morgan, BIO international).
Collaborating closely with and supporting the BD Operations team (event planning/logistics, special projects, budget management, managing databases, creating presentations, material preparations, etc.).
Helping to build reputation through responsive, respectful, and collaborative communications internally and externally.
Creating and managing purchase orders and procurement, as needed.
Fostering a team culture consistent with our values.
Required Education, Experience and Skills
High School Diploma.
Minimum ten years of administrative experience and five years supporting at the senior executive (SVP/EVP+) level.
Business systems processing experience for expense reports, purchase orders and payment requests.
Self-starter whose work priorities and activities are reviewed with little supervision.
Strong organizational, prioritization and time management skills.
Ability to handle sensitive data and information with utmost discretion and confidentiality.
Ability to interact with senior executives from both Organon and potential partners.
Outstanding executive presence and effective business communications - both written and oral - are necessary for daily interaction with senior leaders, Executive Leadership Team members, Board members, and external partners.
Exceptional interpersonal skills and the ability to manage relationships with internal and external parties are essential, including significant interaction with internal and external senior executives.
Displayed flexibility and sensitivity with others across other geographies, languages, and cultures.
Ability to succeed problem solve through investigation and solution identification.
Event Planning/Coordination experience.
Extraordinary attention to detail. Strong written and proofreading skills.
Proficiency in using MS Office Suite (Outlook, Word, Excel, PowerPoint, OneNote) and operation of other related programs & HR systems.
Ability to prepare and assist with PowerPoint presentations and Word documents; experience with Excel spreadsheets a plus.
Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel; Experience processing Visa/Passport Applications.
High degree of professionalism and sound judgment.
Preferred Experience and Skills:
Bachelor's degree preferred.
Advanced education, degree, or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification).
Previous project management experience.
Who We Are:
Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.
US and PR Residents Only
For more information about personal rights under Equal Employment Opportunity, visit:
EEOC Poster
EEOC GINA Supplement
OFCCP EEO Supplement
OFCCP Pay Transparency Rule
Organon proudly embraces diversity in all of its manifestations and is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity, or gender expression, national origin, disability, veteran status or any other characteristic protected by state or federal law.
Search Firm Representatives Please Read Carefully
Organon LLC., does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Applicable to United States Positions Only: Under various U.S. state laws, Organon is required to provide a reasonable estimate of the salary range for this job. Final salary determinations take a number of factors into account including, but not limited to, primary work location, relevant skills, education level, and/or prior work experience. The applicable salary range for this position in the U.S. is stated below. Benefits offered in the U.S. include a retirement savings plan, paid vacation and holiday time, paid caregiver/parental and medical leave, and health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans.
Annualized Salary Range (US)
$101,900.00 - $173,300.00
Please Note: Pay Ranges are Specific to local market and therefore vary from country to country
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites.
Flexible Work Arrangements:
Shift:
Valid Driving License:
Hazardous Material(s):
Number of Openings:
1
Requisition ID: R528039