Shire Jobs

Position:   Administrative Assistant

Job Location:  Kaysville, UT

The purpose of J-U-B ENGINEERS, Inc. (J-U-B) is "Helping Each Other Create Better Communities."  We foster a supportive and team-oriented environment to solve problems that improve society -- while providing employees growth opportunities.  Our Kaysville, Utah office is hiring a full-time Administrative Assistant to support our staff of 60 employees with many varied and detail-oriented tasks.

The administrative assistant will perform a variety of duties and responsibilities. Main responsibilities include, but are not limited to:

• Answer and route office phone calls and guests promptly, correctly and in a courteous manner.
• Schedule meetings, office events, order food, and run errands.
• Review and distribute mail and ship packages.
• Monitor, order, and purchase office supplies as needed.
• Resolve issues with and maintain office equipment.
• Assist with the onboarding of new employees.
• Partner with managers, engineers, and staff to understand needs and provide support including creating, proofreading, and editing documents, such as agreements and letters.
• Complete special project assignments, such as compiling, printing, binding, and document delivery.
• Ownership of shared areas to include organizing and straightening.
• File management (paper and digital), including archiving.
• Track and coordinate fleet maintenance including regular cleaning and repairs.

Qualifications:

• 2+ years of customer service or professional office experience
• Minimum High School diploma or equivalent
• Must have valid driver's license.
• Must be proficient with Microsoft Office Suite programs (Word, Excel, and Outlook) and Adobe Acrobat.
• Demonstrates attention to detail, self-motivation, and initiative.
• Team-oriented focus with an interest in making J-U-B successful.
• Basic mathematical skills and understanding of accounting principles.
• Technical writing skills are a plus.
• Must be able to lift 25 pounds.
• Ability to think independently and produce the work product with minimal direction.