Job Information
CBRE Contact Support and Finance Admin (Johor) in Kluang, Malaysia
Contact Support and Finance Admin (Johor)
Job ID
179546
Posted
05-Sep-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Accounting/Finance, Administrative
Location(s)
Batu Pahat - Johor - Malaysia, Johor Bahru - Johor - Malaysia, Kluang - Johor - Malaysia, Kulai - Johor - Malaysia
Role Purpose:
To provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business.
Key Responsibilities:
Finance
· Ensure integrity of financial transactions for contract.
· Attend and actively participate in weekly finance meeting with contract manager/subcontractors.
· Create/raise Extra Works jobs.
· Create accurate POs in a timely manner.
· Regularly review and process supplier invoices.
· Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
· Run and review P&Ls Monthly and influence P&L result.
· Run and review WIP reports at least weekly.
· Run open purchase order report weekly and review all open orders.
· Run and review Debt report weekly.
Quality
· Maintain CBRE notice boards on site (including QHSE).
· Ensure QHSE documentation is maintained and readily available using CBRE systems e.g. Logbooks, Hazard Reports, training & competency records, eLogbooks, PPE, toolbox talks.
· Manage CAFM system as key user on site including PPM records, reactives and reporting.
· Review Subcontractor performance and feedback through appropriate systems (e.g. Ariba)
· Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.
Contract
· Attend and actively participate in monthly Contract Review meetings.
· Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
· Create monthly Customer Report with Contract Manager.
· Ensure use of Preferred Suppliers is maximised and best practice “better buying” is in place.
· Ensure CBRE systems are in use and kept updated.
· Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable.
Personal Attributes
· Organised (and ability to plan)
Works in a structured way. Thinks ahead to prioritise workload.
· Logical
Works in a clear and consistent manner.
· Attention to detail
Thorough in carrying out a task, with a high degree of accuracy.
· Assertiveness
Confident and effective in putting across point of view to others.
· Persistence
Does not let issues go; follows up on issues through to resolution.
· Customer and team focus
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)