Job Information
AON Admin Executive in Kuala Lumpur, Malaysia
We are hiring Admin Executive in KL, Malaysia!
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
This position is under Aon Shared Service for Malaysia that cover the three (3) entities, Aon Insurance Brokers (M) Sdn Bhd, Aon Reinsurance & Aon Malaysia Sdn Bhd. The incumbent will be assigned to undertake the task and assignment by the Department Head of Facility Management.
Reception Management
Answer incoming calls
Attend to company business associate, Aon Colleagues (include Regional / Global)
Ensure all visitors are register as per company protocol
Postage Management
Arrange & check all outgoing courier and Pos Laju consignments for collection by Pos Laju & courier services
Arrange parcel delivery via Pos Laju to Penang branch
Arrange for delivery or collection of documents by outsource dispatch
Outgoing normal mails
Receive and sort incoming & outgoing mail, courier documents, etc
Collecting mails from building letter box daily basis & distribution of incoming mails & documents to all departments
Office Facility & Maintenance
Daily check of all resource rooms supplies and pantry supplies
Daily check and top up of hand wash in washrooms
Daily check and top up A4 paper in resource rooms
Attend to vendors & suppliers for deliveries to the office
Attend and monitor contractors/vendors during repairs, servicing & maintenance work in the office
Contact contractors/vendors for any breakdown of office equipment, air cond, electrical lighting, coffee machine, water dispenser, etc
Assist to set-up meeting rooms and refreshment for clients/visitors meeting
Liaison with building management on any breakdown in common areas such as lifts, washrooms, etc
Resource support/planning
Supervise office cleaners on daily routine office cleaning
Monitor usage of Crown security bins at all resource rooms
Co-ordinate with Business departments on offsite packing, storage & disposal
Adhoc Assignment
The incumbent will be assigned to other ad hoc or additional task as and when if necessary.
How this opportunity is different
You will have the opportunity to work with internal colleagues among all 3 entities as well as externally, insurers, vendors, contractors and building management.
Skills and experience that will lead to success
Education & Qualifications/Expected Experiences
- Degree and relevant working experience
Experience in secretarial work and office administration is added advantages
Skills & Knowledge
- Computer Skills (especially in Microsoft Office – Word, Excel and Power Point)
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com
2541214
We are hiring Admin Executive in KL, Malaysia!
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
This position is under Aon Shared Service for Malaysia that cover the three (3) entities, Aon Insurance Brokers (M) Sdn Bhd, Aon Reinsurance & Aon Malaysia Sdn Bhd. The incumbent will be assigned to undertake the task and assignment by the Department Head of Facility Management.
Reception Management
Answer incoming calls
Attend to company business associate, Aon Colleagues (include Regional / Global)
Ensure all visitors are register as per company protocol
Postage Management
Arrange & check all outgoing courier and Pos Laju consignments for collection by Pos Laju & courier services
Arrange parcel delivery via Pos Laju to Penang branch
Arrange for delivery or collection of documents by outsource dispatch
Outgoing normal mails
Receive and sort incoming & outgoing mail, courier documents, etc
Collecting mails from building letter box daily basis & distribution of incoming mails & documents to all departments
Office Facility & Maintenance
Daily check of all resource rooms supplies and pantry supplies
Daily check and top up of hand wash in washrooms
Daily check and top up A4 paper in resource rooms
Attend to vendors & suppliers for deliveries to the office
Attend and monitor contractors/vendors during repairs, servicing & maintenance work in the office
Contact contractors/vendors for any breakdown of office equipment, air cond, electrical lighting, coffee machine, water dispenser, etc
Assist to set-up meeting rooms and refreshment for clients/visitors meeting
Liaison with building management on any breakdown in common areas such as lifts, washrooms, etc
Resource support/planning
Supervise office cleaners on daily routine office cleaning
Monitor usage of Crown security bins at all resource rooms
Co-ordinate with Business departments on offsite packing, storage & disposal
Adhoc Assignment
The incumbent will be assigned to other ad hoc or additional task as and when if necessary.
How this opportunity is different
You will have the opportunity to work with internal colleagues among all 3 entities as well as externally, insurers, vendors, contractors and building management.
Skills and experience that will lead to success
Education & Qualifications/Expected Experiences
- Degree and relevant working experience
Experience in secretarial work and office administration is added advantages
Skills & Knowledge
- Computer Skills (especially in Microsoft Office – Word, Excel and Power Point)
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com