Shire Jobs

The Legal Secretary / Support Staff Coordinator plays a vital role in supporting our legal team by coordinating the day-to-day workflow of 8-10 support staff members and managing attendance. This position combines traditional legal secretary responsibilities with the added duties of overseeing the daily attendance and workflow of the Lafayette Office's support staff. The coordinator will work closely with the Partner in Charge and HR to ensure smooth operations and optimal productivity.

Administrative Duties:

• Open, sort, and distribute incoming mail to the appropriate team members.

• Scan and save documents, including medical records and depositions, to Worldox (WD) as required.

• Prepare conference rooms for depositions, mediations, and meetings; ensure they are clean, stocked with beverages, and ready for guests.

• Answer incoming calls, gather necessary information, and forward messages to the relevant personnel.

• Verify shipment invoices, organize office supplies, and report missing items to the appropriate contact.

Office Management Duties:

• Monitor and track daily attendance and manage time-off requests for 8-10 support staff members.

• Assign and reassign tasks based on attendance and workload demands, ensuring adequate coverage during absences.

• Coordinate with attorneys to maintain workflow and ensure smooth office operations.

• Provide recommendations for process improvements related to staff coordination and office efficiency..

This is a fully in-person position based at our Lafayette office. The selected candidate must adhere to our in-office attendance policy and is expected to work on-site during all designated work hours. Punctuality, consistent attendance, and the ability to work in a collaborative office environment are essential requirements of this position.

Qualifications:

• Proven experience as an Administrative Coordinator, Office Manager, or similar role in a law firm setting.

• Excellent organizational and multitasking skills.

• Strong communication skills and ability to interact effectively with attorneys, staff, and clients.

• Proficient in Microsoft Office Suite and document management software.

• Ability to handle confidential and sensitive information with discretion.

• Problem-solving skills and the ability to adapt to changing priorities.

• High attention to detail and a proactive approach to work.

Benefit Highlights:

• Life Insurance: We provide $50,000 coverage at no cost to the employee.

• Long-Term Disability Insurance: Also provided at no cost to the employee.

• Competitive Medical, Dental and Vision plans through Blue Cross Blue Shield

• 401(k) Retirement Plan: with an annual discretionary match

• HSA with Employer Contribution

• Dependent Care FSA

• Generous PTO allotment

• Flexible Work Schedules

• Additional Supplemental insurances are also available

Equal Opportunity Employer:

Degan, Blanchard and Nash (DBN)is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. DBN makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Degan, Blanchard and Nash (DBN)participates in?E-Verify{rel="noopener noreferrer nofollow" target="blank"}?and?Right to Work{rel="noopener noreferrer nofollow" target="blank"}?to confirm identity and employment eligibility.

This position is not open to recruiting agencies. Any resumes sent to Degan, Blanchard and Nash by an agency that was not specifically engaged for this position and does not have a valid agreement on file with DBN will become the property of Degan, Blanchard and Nash. DBN will not be responsible for any fees related to unsolicited resumes.