Job Information
City of Lakeland Facilities Maintenance Supervisor in Lakeland, Florida
Facilities Maintenance Supervisor
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Facilities Maintenance Supervisor
Salary
$70,618.86 - $105,928.29 Annually
Location
Lakeland, FL
Job Type
Full Time Regular
Job Number
3824-01
Department
Public Works/Facilities Maintenance
Division
Facilities Maintenance Ops 1126100000
Opening Date
09/19/2024
Closing Date
Continuous
FLSA
Exempt
Bargaining Unit
NA
Description
Benefits
Questions
GENERAL DESCRIPTION OF CLASS
This is supervisory work in the direction of activities in the Public Works Department's Facilities Maintenance Division. The Facilities Maintenance Supervisor is responsible for planning, scheduling, coordinating, and directing the division's activities in facility operations and maintenance project management, directing and managing the work of subordinates and contractors engaged in building maintenance, carpentry, painting, plumbing, electrical, HVAC and other various building trades. The Facilities Maintenance Supervisor must use significant initiative and independent judgment in applying City policies. Work is performed under the administrative direction of the Facilities Maintenance Manager, who reviews and evaluates performance through conferences, reports, and periodic field inspections.
Please note this posting is "Continuous" and can close at ANY TIME WITHOUT NOTICE.
ESSENTIAL FUNCTIONS
Assists in managing the operation of the Facilities Maintenance Division’s work group.
Assists in the management of building maintenance assets using a computer asset management system.
Oversees the City’s Building HVAC controls and building automation system.
Develops and administers the Facilities Maintenance workgroup safety programs.
Assists in preparing and administrating the Facilities Maintenance Division general fund capital and operations and maintenance budget.
Periodically assists in obtaining and evaluating the cost of certain services or performing certain work assignments with city staff compared to the cost if done under a private contract.
Supervises, directs, and advises the Facilities Maintenance Work Group staff; manages personnel and resources; assists in developing maintenance programs, maintenance schedules, and building asset management for the Division’s maintenance work group.
Develops and implements Facilities Maintenance work group strategies and procedures and delegates duties to the staff to ensure City building infrastructure is maintained efficiently, using best building maintenance techniques and procedures.
Assures that City policy concerning purchasing procedures and accounting principles are accurately and consistently applied to the accounts payable process by following procedures, reviewing the work of vendors and subordinates for compliance with those procedures.
Assists in reviewing architectural plans, specifications, and bid documents for construction projects and evaluates bids received.
Manages maintenance program planning, contracting, and contractor and vendor supervision.
Assists in managing and inspecting maintenance projects for quality control and for the rate of progress toward completion.
May be required to work alternate hours as necessary for the efficient operation of the department.
Position is designated mission critical.
ADDITIONAL FUNCTIONS:
- Performs related work as required.
QUALIFICATIONS (EDUCATION, TRAINING AND EXPERIENCE)
High school diploma from an accredited school or a GED.
Four years of progressively responsible experience in planning and coordinating facilities maintenance and construction projects.
Two years of supervisory experience.
SPECIAL REQUIREMENTS:
Must possess a valid driver's license.
Must maintain a valid personal contact phone number.
May be required to pass an elevated background check provided by the City of Lakeland Police Department upon hire.
KNOWLEDGE, SKILLS, ABILITIES
Thorough knowledge of modern principles and practices of management as applied to the design, construction, and maintenance of buildings and facilities.
Thorough knowledge of plans, specifications, materials, methods, and techniques utilized in the construction and maintenance of building facilities.
Thorough knowledge of Building Automation Systems.
Ability to plan, organize, schedule, and coordinate diverse building construction and maintenance projects and activities and ensure the effective utilization of personnel and resources.
Ability to meet deadlines and stay calm under stressful situations.
Ability to effectively supervise, interact with, and motivate a group of subordinates possessing diverse personality traits.
Ability to train and evaluate subordinates' performance and communicate concerns about performance encouragingly.
Ability to adhere to developed standards, policies, and procedures, make independent judgments on applying established policies or procedures to unforeseen circumstances and resolve problems.
Ability to delegate authority and responsibility and schedule work long-term.
Ability to establish and maintain effective working relationships with co-workers, other City employees, and the general public.
Ability to communicate effectively verbally and in writing, including preparing and presenting reports to supervisor or administrative staff.
Ability to represent the City and the Public Works Department in a professional, courteous, and helpful manner at all times.
Ability to guide the interaction of the Facilities Maintenance Work Group with other functions of the Public Works Department as a cohesive team.
WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS:
Requires light work exerting up to 20 pounds of force occasionally, frequently, or constantly to move objects. If the use of arm and/or leg controls requires exertion of force greater than that for sedentary work and the worker sits most of the time, the job is rated for light work but may require time spent on construction job sites related to projects managed by this position.
Job is a combination of desk and field work ranging from computer related functions and building maintenance on site direction and observation. Daily routine can visit office, workshop, roof tops, HVAC, Electrical and other various confined building infrastructure areas.
The job requires normal visual acuity, field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception.
The worker is subject to inside environmental conditions with protection from weather conditions but not necessarily from temperature changes and is also subject to outside environmental conditions with no effective protection from the weather.
All City of Lakeland positions are subject to testing (e.g. written, oral, performance, computerized, interview, and/or any combination). Candidates selected for testing will be notified via email or telephone. Please check your e-mail and telephone messages regularly, including "junk" folders. Test times and locations to be announced.
THE CITY OF LAKELAND IS AN EQUAL OPPORTUNITY/EQUAL ACCESS EMPLOYER AND A DRUG FREE WORKPLACE
City of Lakeland
2024 Summary Sheet
Annual Leave
Annual leave is accumulated bi-weekly and based upon years of service as follows:
Annual leave may be taken as earned by employees hired after January 1, 1989. Employees hired prior to that date use annual leave within the calendar year following the year the leave is earned. All employees may carry over up to a maximum of twenty (20) days at the end of the calendar year. Regular part-time employees who work at least twenty (20) hours per week accrue annual leave at the rate of four (4) hours per month.*
Sick Leave
Sick rate is accrued biweekly based upon years of service and standard hour classification. Eligible for use as soon as earned. Regular part-time employees who work at least twenty (20) hours per week accrue sick leave at the rate of four (4) hours per month.
*NOTE: REGULAR employees with a working day other than eight (8) hours, please contact your supervisor regarding these policies.
Sick Leave Pool
Allows employees to receive sick leave benefits in cases involving catastrophic or long-term illnesses or injuries after all personal leave time has been depleted. Regular full-time employees contribute eight (8) hours and Regular part-time employees contribute four (4) hours on an annual basis. Employees must have completed one full year of service on or before December 31st of the calendar year enrollment; and have accumulated at least forty (40) hours of sick time (twenty (20) hours for Regular part-time employees). Participation in this program is voluntary.
For more information contact Amanda Kaiser at 834-8768
Family & Medical Leave
Federal legislation guarantees up to twelve (12) weeks per year off work under certain circumstances outlined in the policy manual. The employees must have been employed by the City for at least twelve (12) months and have at least 1,250 hours of service during the 12-month period before the requested leave. The City will continue its group life and health insurance for an employee on leave at the same level and under the same conditions that existed while the employee was working.
For more information contact Dawn Justice at 834-6038.
Pension Plan
Provision for retirement income requiring mandatory participation for full-time regular employees.
Defined Benefit Plan:
Plan C Employee 3.12%
Employer 15.64%
OR
Defined Contribution Plan:
Executives, New Hires aged 52 and older, and Fire/Police Recruits
Employee 8.5% or 11% per election upon hire
Employer 15.39%
Deferred Compensation 457 Plan:
A voluntary plan that is invested in mutual funds. The Employees' Pension Board performs the due diligence on the mutual funds. Employees may reallocate their account at any time.
Maximum contribution for 2024 is $23,000; employees aged 50 or older can also add a "catch-up" amount of $7,500. Additionally, a match of up to 5% of salary is offered by the City in Plan C.
Holidays
Twelve (12) holidays, includes one (1) personal floating holiday to be used at any time after three (3) months of employment and prior to the end of the calendar year.
Funeral Leave
Up to three (3) days off with pay due to death of an immediate family member (as defined in the policy manual). Up to four (4) hours off with pay may be obtained through supervisor approval to attend local funeral services of persons other than immediate family.
Jury/Witness Duty
Employees required to serve on jury duty will be relieved of responsibility for their regular work shift or portion thereof and receive full pay while serving. All fees received for such service may be retained by the employee. Employees subpoenaed to any civil or criminal court proceeding, which employee is not personally or monetarily interested, shall be paid as if engaged in regular work activities.
Military Leave
Allows for up to 240 hours in any one calendar year for annual military training without loss of pay or benefits for any employee in some type of reserve status for the United States Armed Forces. (see policy manual for additional information).
Maternity Leave
Refer to Family & Medical Leave for those employees who qualify. Others may take up to three (3) months leave of absence available upon approval of the Department Head. Employees may opt to utilize any combination of paid (sick or annual leave) or unpaid leave.
Leave of Absence Without Pay
Written requests are subject to approval by Department Head and City Manager or designee for less than ninety (90) days. Requests for more than ninety (90) days also require Civil Service Board approval for employees in a Civil Service classification.
Longevity Pay
Tuition Reimbursement
Program provides employees up to $2,500 per fiscal year (October 1 through September 30) for reimbursement of tuition of approved college, university, vocational, or correspondence classes upon completion with a grade of "C" or better in credit courses only. Full reimbursement is given for courses and fees, upon approval. The program does not include reimbursement for cost of books, supplies or other related expenses.
For more information, contact Sue Cook at 834-6844.
Suggestion Awards
A program designed to provide a consistent and organized method for employees to submit and be rewarded for constructive ideas for improvement. Maximum award is $1000.
For additional information, contact Kathy McNelis at 834-6348.
Direct Deposit of Paycheck (refer to handout in new employee folder)
An account must be established with the institution of your choice prior to signing up for direct deposit.
Uniforms/Equipment
Uniforms issued at no cost to employees for those job classifications which require them. Equipment is issued to employees at either no cost or discounted cost depending upon job classification.
Parking
Free while at work.
Break Periods
Employees may be permitted two (2), fifteen (15) minute breaks during the workday. The time shall be at the discretion of the supervisor.
For Information on Health Insurance, Dental, Vision, and Life Insurance please contact Benefits at 834-6797.
For Information on Retirement Benefits, contact the Retirement Services Department at 834-8765 or 834-8797.
For Information on Firefighter and Police Officer Retirement Benefits, contact Foster & Foster at 239-333-4872.
01
Do you possess a high school diploma or GED from an accredited school?
Yes
No
02
Do you possess four years of progressively responsible experience planning and coordinating facilities maintenance and construction projects?
Yes
No
03
Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed. Note: The employers and dates of employment you list here must also be included in the "Work Experience" section of this job application.
04
Do you possess two years of supervisory experience?
Yes
No
05
Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed. Note: The employers and dates of employment you list here must also be included in the "Work Experience" section of this job application.
06
Please list any Building/Maintenance certifications you possess. If none, type N/A.
07
Please list any Construction Industry Licenses (Plumbing, Electrical, Contractors etc.) you possess. If none, type N/A
08
By clicking "Yes" below, I understand that all relevant work experience MUST be entered in the "Work Experience" section on my application. In addition, all current City of Lakeland employees must list all previous City of Lakeland work experience in the "Work Experience" section of the application. Failure to complete the "Work Experience" section will disqualify you from the application process.
Yes
No
Required Question
Agency
City of Lakeland, Civil Service
Address
500 N Lake Parker Avenue Lakeland, Florida, 33801
Phone
(863)834-8790
Website
http://www.lakelandgov.net/employmentservices