Shire Jobs

POSITION: Accounts Payable Specialist.

DUTIES: The Finance Department is seeking a reliable and detail-oriented Accounts Payable (AP) Specialist to join our finance team. The person for this role will be very dependable, consistent, and must be willing to work with various departments throughout the year on invoicing, AP packets, and upholding the procurement policy. The AP Specialist plays a vital role in the finance department. This role requires someone who is not only responsible but is willing to learn and who has a very detailed eye. The ideal candidate will be meticulous and capable of working with and learning various financial tools Essential Functions: Enter department approved and coded invoices, employee reimbursements, and other AP data daily into the accounting software (Tyler/Incode ERP Pro 10). Run payable registers and work with the Deputy Finance Director or Finance Director through the Secondary Level of Review bases on a weekly basis to ensure accuracy over the check run. Process the weekly accounts payable checks (matching checks with invoices, obtaining appropriate approvals before processing AP transactions, and prepare for mailing) Manage and monitor the recurring and monthly payments such as monthly lease payments, monthly bank statement fees, etc. Process the monthly P-card (purchasing card) Import from Wells Fargo into the accounting system. Research outstanding checks, returned checks, and reissued checks as needed. Train other departments on how to create AP packets and enter invoices into the accounting system as needed. Process any off-cycle check runs upon request following the procurement process. Maintain and manage an organized AP filing system. Manage and oversee the department s AP email inbox and retain a 2-week status system. Respond to all vendor inquiries in a timely manner. Print all accounts payable reports and maintain all accounts payable files, including the Bank Transaction Distribution Reports for all check runs. Send Treasurer Office and several finance team members fund breakout details for each check run and AP payment. Prepare analysis of accounts, such as vendor payment history reports or CORA requests, as required. Research and resolve vendor statements as needed. Support the accounting team during annual and year-end internal/external audits. Keep to the provided AP calendar for daily and weekly tasks. Prepare and distribute communications including reports, emails, invoices, and memos as needed or upon request. Develop and maintain job specific SOPs (Standard Operating Procedures) Work on special projects as assigned or perform other duties as requested by the finance department leadership.

REQUIREMENTS: High school diploma or its equivalent.

OTHER REQUIREMENTS: Proficiency in accounting software, Excel, and financial reporting tools is a BONUS! Ability to work both independently and collaboratively as a part of a team. Adaptability to work in a fast-paced environment and dynamic finance environment. Strong attention to detail and excellent analytical skills is a must!

PREFERRED: Previous general office experience is desirable but not required. Previous accounts payable experience is desirable, not required but a HUGE BONUS! Previous Accounts Payable Experience. Associate degree in accounting, business, or other related field of study. Experience with Tyler Accounting software, and especially with Incode.

WAGE: Wage is $19.25 -$23.25 per hour dependent on experience and qualifications.

SHIFTS: This is a Full-Time, Non-Exempt position. The Incumbent can enjoy the flexibility of working from home (WFH) up to three days a week (8-hour days), with two days in office (40-hour work week). We prioritize efficiency and productivity but also a culture of innovation and continuous improvement, allowing our employees to thrive in an environment that encourages creative problem-solving and growth. Some init al training may require additional onsite hours or days.

JOB SITE: Leadville, CO.

BENEFITS: Employer sponsored Medical and Dental Insurance Plans. 100 % Employer Paid Vision Plan, flexible spending Account. Health Reimbursement Account. Employer-sponsored Short-Term Disability Insurance. Supplemental Life Insurance Plans. 401(a) and 457(b) Employer Matched Retirement Plans, Paid Vacation, Sick Leave, Personal Days and Holidays. Employee Assistance Program and Public Health Emergency leave as well as more.

APPLICATION INSTRUCTIONS: If you meet the minimum requirement for this position, please click on "How to Apply" to view application information. You must be registered with Connecting Colorado to view the application information (registration is available at no cost to you. To apply submit an application, cover letter and resume online.

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