Shire Jobs

Overview

We are seeking a dedicated and organized Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and providing support to various departments. The ideal candidate will possess strong administrative skills, attention to detail, and the ability to manage multiple tasks efficiently.

Duties

• Communicate in both Haitian Creole and Spanish (required).
• Translate documents and conversations with accurately.
• Perform general administrative tasks including data entry, filing, and clerical duties.
• Manage calendars, schedule appointments, and coordinate meetings.
• Serve as the first point of contact at the front desk and on the phone.
• Greet visitors and handle messages and inquiries professionally.
• Provide excellent customer service and support to clients.
• Ensure accuracy and professionalism in all communications.
• Translate documents and conversations with accurately.
• Fill out forms accurately.
• Process transactions with accuracy and efficiency.
• Accurately account for cash transactions.
• Perform clerical taks and provide comprehensive office support.
• Keep office environment safe, clean, attractive, and welcoming.

Skills

• Fluent in both Haitian Creole and Spanish (required).
• Proficient in administrative tasks with a strong understanding of office management principles.
• Strong data entry skills with attention to detail for maintaining accurate records.
• Familiarity with calendar management tools and scheduling software.
• Competent in using Microsoft Office Suite.
• Excellent proofreading abilities to ensure high-quality documentation.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Proficient in computer applications relevant to office operations.
• Proficient in business process.
• Excellent communication skills.
• Ability to multitask and prioritize tasks efficiently.
• Professional demeanor and customer service skills.
• Open to learning and improvement, and having the ability to apply what you learn.
• Experience with protected customer information and privacy.