Shire Jobs

Payroll and Benefits SpecialistJob DetailsJob LocationCorporate Offices - Lexington, KYPosition TypeFull TimeEducation Level4 Year DegreeSalary Range$29.73 - $31.63 HourlyJob ShiftDayJob CategoryAdmin - ClericalDescriptionTitle: Payroll and Benefits SpecialistDepartment: Human ResourcesReports to: Human Resources DirectorFLSA: Non-exemptJob Grade: 10 Job Purpose: Provides service to the credit union by completing the accurate processing of payroll, benefit enrollments, tax reconciliation and other general human resources duties as necessary. Essential Job Results: JOB SPECIFIC RESULTS1.Responsible for the completion of payroll functions under supervisors direction by processing regular credit union payroll in a timely manner, including the following tasks: entering new employees, deleting terminated employees or making employee changes as directed and appropriate; reviewing electronic time records for completeness; creating and distributing reports to supervisors for the purposes of payroll processing and performance management; making corrections to payroll time card entries as directed and appropriate; preparing payroll file for transmission to payroll processing vendor; processing wage garnishments as directed and appropriate; tracking disability pay as directed and appropriate; facilitating timely delivery of information to accounting department as appropriate; handling related payroll tasks (401(k) elections, section 125 plan contributions, and others); monitoring payroll for contract temporary workers; verifying and processing related invoices for payment as directed and appropriate; maintaining related attendance and payroll files and databases.2.Responsible for the completion of benefits functions under supervisors direction by assisting with employee enrollment and dis-enrollment in company sponsored and provided benefit and benefit continuation plans during open enrollment, new employee orientation or during changes in family or employment status; communicating with vendors to ensure timely enrollment and dis-enrollment as appropriate; verifying and processing related invoices for payment as directed and appropriate; maintaining related benefits files and databases.3.Assists with various administration functions including collecting data for the EEO-1 report; VETS report; verifying and processing related invoices for payment as directed and appropriate; maintaining related applicant files and databases; maintaining related employee confidential files and databases.4.Assists with facilitation of effective employee benefits orientation and training by preparing orientation and training materials; serving as back-up to the Human Resources Director and Training Specialist in the orientation of new employees and the training of current employees on non-job-specific topics.5.Completes other duties, including clerical and routine duties by assisting with the maintenance of personnel files and other human resources related documents and materials, including, but not limited to establishing new employee files, maintaining employee files as current (including termination files), updating databases and other files. Also, prepares documents, files and materials as directed and necessary; collects data/research information as directed and necessary; assists in communicating and promoting key elements in the strategic framework (mission, core values and guiding principles, vision, strategy, corporate culture, diversity awareness and appreciation, morale and spirit, etc.) as directed and necessary; assists with the performance appraisal process as directed and necessary; assists with projects as directed and necessary.6.Advises management with regard to employee morale, general organizational culture and compliance with core values and guiding principles by making management aware of any concerns as they arise and offering suggestions and recommendations as appropriate.7.Assists the Human Resources team with employee engagement activities and events. GENERAL STAFF RESULTS1.Maintains member and employee confidence and protects operations by keeping information confidential and sharing on a business-related as-needed basis only.2.Engages in problem resolution by clarifying the members and/or employees complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution; and keeping the supervisor informed of problems and solutions.3.Complies with UKFCU policies and procedures by enforcing and adhering to internal UKFCU procedures and board-established policies.4.Complies with federal, state and local regulations and legal requirements (including those relating to human resources functions) by enforcing and adhering to requirements.5.Maintains professional and technical knowledge (including knowledge of human resources topics) by maintaining an awareness of competitors rates and terms, industry trends and technology; attending staff meetings; identifying opportunities to attend seminars that enhance skills and maintain knowledge of new products that could assist in improving operational effectiveness; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; and participating in professional societies.6.Contributes to a team effort by accomplishing corporate and individual goals and other related results as needed. QualificationsMINIMUM REQUIREMENTSThree to five years of similar or related experience.Bachelors degree in Business Administration, Accounting or equivalent.General PC and computer keyboarding experience.Proficient in advanced Excel functions.Ability to communicate with others one-on-one and in groups, fielding questions.Ability to add, subtract, multiply and divide all units of measure using whole numbers, fractions and decimals with American currency, and to apply these concepts to practical solutions.Ability to compute rate, ratio and percent with American currency, and to apply these concepts to practical solutions.Ability to define problems, collect data, establish facts and draw conclusions while dealing with a variety of concrete variables.Ability to write reports, correspondence and procedures.Ability to work independently. PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and stand; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to walk and stand. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will be required to work indoors in a climate controlled office setting. The noise level in the work environment is usually moderate. MENTAL DEMANDS:The mental characteristics necessary to competently perform this job include the occasional need to be persuasive, use good judgment; and, the continuous need to use auditory perception, memory, and reasoning ability. *The intent of this job description is to provide a representative summary of the types of results that will be required of the positions given this title, and shall not be construed as a declaration of the specific responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically outlined in this description. _UKFCU is an equal employment opportunity employer and is committed to providing employment opportunities to minorities, females, veterans, and disabled individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran. UKFCU invites you to review the current "EEO Is the Law" poster as part of the application process. A link to the most current posters is here. Please also see the 2015 Supplemental EEO Poster here. The Credit Union leadership recognizes that to achieve its vision and mission, it must embed the values of Diversity, Equity, and Inclusion (DEI) in all aspects of the Credit Union’s work. Together, the staff, membership and communities are diverse and as such, the Credit Union must reflect and respect that diversity. The Credit Union’s leadership recognizes and believes when an organization’s leadership and staff are representative of the people that it serves, it can better meet its vision and mission. Further, the Credit Union leadership believes that it benefits when diverse perspectives are represented, respected and included among the discourse and decision-making that takes place at the Credit Union, and with and among its staff, membership and communities. Applications are only accepted through our online application system. However, if you need assistance with any part of the application process or are unable to apply online because of a medical condition or disability and need an accommodation, please contact recruiting@ukfcu.orgto let us know the nature of your request. Please note, UKFCU accepts only employment applications that are complete and received by the Office of Human Resources by the specified deadline for each opening. This position allows for an optional hybrid work arrangement which includes a combination of both in-office and remote work arrangements. (Maximum of two days remote, three days in-office). To be eligible for the program, employees must complete a minimum of 6 months of continuous, regular employment, be in good standing, and submit a formal hybrid work application prior to being eligible for hybrid work, pending supervisor approval. Work schedules will be established by the employee's supervisor according to business needs. Working locations and schedules may be altered at management discretion.