Shire Jobs

Job Title: Accounts Payable Specialist

Job Description

The North America Shared Service Accounts Payable Processor II is responsible for completing the daily activities of the AP Team. These activities include researching invoices that cannot be automatically processed through AP workflow, assisting business partners with invoice and payment status, statement reconciliation, and correcting coding and routing issues. Additional responsibilities include Customer Care resolution, Supply Chain and Transportation resolution, Corporate Card resolution, Payment Processing, and maximizing relationships with our suppliers by meeting their requirements and expectations from the receipt of the invoice to the settlement of payment.

Responsibilities

• Quickly respond and resolve internal customer and external supplier inquiries via phone and/or email within the Accounts Payable service level agreement.

• Reconcile Corporate Card Statements against open liabilities for cardholders.

• Monitor, analyze, and coordinate barge, sulfur, and transportation-supply chain payables.

• Administer rates corrections for approval and processing.

• Validate accurate payments processing across multiple currencies, resolve short-payments due to variances, and dispute invoices that are incorrectly billed.

• Assist in the rail car payment facilitation process, including requesting purchase orders and approving invoices for processing.

• Identify issues that internal and external customers are experiencing, determine the cause, and communicate and coordinate with business areas to ensure necessary action is taken to resolve them using a ticketing system.

• Responsible for all documentation and determining when an inquiry is considered resolved.

• Use third-party vendor websites to determine railroad classification and locations to resolve billing discrepancies.

• Respond to financial audit requests sent in by suppliers that confirm the open invoices on account and track and report on invoice issues monthly.

• Complete monthly reporting and related tasks for Corporate Card SOX compliance controls.

• Maintain, update, and ensure accuracy of standard documents, records, and accounts.

• Research and process vendor invoices for PO and Non-PO suppliers that cannot automatically flow through the system, including routing invoices for approval through our workflow system, updating and recording vendor notes, partnering with the business and vendors on problem invoices, and working through any rejection issues.

Essential Skills

• Accounts payable experience

• Payment research

• Invoicing

• SAP

• Proficiency with Microsoft Office (Word, PowerPoint, Outlook), especially complex Excel spreadsheets

Additional Skills & Qualifications

• High School Diploma/GED and 2+ years of accounts payable or accounts receivable experience

• Associate or Bachelor Degree preferred

• Experience in an accounting role providing direct support for identifying and investigating issues and disputes

• Experience with systems such as Ariba, Fieldglass, Tradeshift, SAP, Service Now

• SAP required, S4 preferred

Work Environment

Work Schedule: Monday to Friday; 7am earliest start to 9:30am latest start. Hybrid work model: Work from home on Monday, Tuesday, Wednesday, and Friday; work in the office on Thursdays.

Pay and Benefits

The pay range for this position is $20.00 - $30.00

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Lithia,FL.

Application Deadline

This position will be accepting applications until Jan 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.