Job Information
System One Senior HR Compliance Specialist in Los Angeles, California
SUMMARY :
With limited supervision, the Senior HR Compliance Specialist provides HR compliance and consultation services related to local, state and federal laws and regulations, HR policies and procedures, equal employment opportunity requirements, employment litigation, federal and state employment laws and regulations, and/or other compliance or regulatory matters.
Primary Duties and Responsibilities
Promotes compliance with applicable local, state and federal laws and regulations by leading through influence, providing consultative and/or investigation services and serving as a resource to other departments and the organization’s management regarding employment law, HR policies and/or other compliance and regulatory matters. Coordinates and works collaboratively with Human Resources, appropriate departments and related stakeholders.
Develops and implements Human Resources policies and procedures, including drafting new policies and updating existing policies. Work to continuously improve and provide recommendations regarding compliance related policies, procedures and/or processes across the organization. Drafts and reviews related internal and external communications.
Supports the reduction of the organizations exposure to legal risk by developing and contributing to training programs or educational materials for Human Resources and organizational leadership.
Leads or participates in special projects related to either departmental and/or organization needs as assigned.
HR Compliance
Conducts complex investigations into Equal Employment Opportunity (EEO), wage-hour, policy violations and/or other employment-related issues.
Conducts witness interviews, compile and review relevant documentation, analyze evidence, prepare reports and summaries, and provide appropriate recommendations and guidance to management.
Under the guidance of leadership, investigate and respond to government agency complaints, such as from the Equal Employment Opportunity Commission (EEOC), Department of Fair Employment and Housing (DFEH), Department of Labor (DOL), and Division of Labor Standards Enforcement (DLSE).
In consultation with leadership, serves as the organization’s representative and manage, develop and implement all phases of assigned employment litigation matters and/or investigations, including but not limited to gathering, preserving and developing evidence, witness interviews, discovery, document preparation, depositions, mediation, and/or arbitration/trial. This includes working with outside counsel, vendors and other resources on strategy and preparation of litigation cases. Also utilizes techniques for gathering information that enhances clarity and reliability.
Provide stakeholders with information about the investigatory process and applicable rights and policies. Maintain timely communication with all involved parties and key stakeholders.
Visa & Immigration Compliance
Oversees and administers the immigration programs, including functioning as the primary Designated Official for the program.
Support other non-immigration and immigration related matters as necessary, including maintenance of I-9 compliance and other administrative items.
In collaboration with leadership, facilitates and oversees various external resources throughout all phases of the immigration process. This includes outside counsel, vendors and other resources in the review, discovery, strategy and administration of immigration programs and other immigration related matters.
Compensation
Oversees and administers wage and hour projects across the organization.
Influences and provides consultative services to advise, plan and implement wage and hour programs, including Alternative Work Schedule arrangements, in accordance/alignment with local, state and federal wage and hour laws and regulations.
Works cross functionally to influence and guide clients towards solutions that meet wage and hour rules, while bringing alignment with business and operational needs.
Teamwork/Customer Relation Responsibilities
Represents the company with external constituents
Responds timely, effectively and appropriately to deliverables
Team Lead/Supervisory/Management Responsibilities
These statements describe the primary duties and responsibilities of the job and are not intended to be an exhaustive list of all tasks. Other work duties may be assigned at any time with or without notice.
JOB QUALIFICATIONS
Education Level Education Details
Bachelor's Degree Human Resources or a related field or Doctorate Degree Juris Doctor (J.D.) Degree of Law
Work Experience
5-7 years Compliance, Human Resources, Litigation and/or other Legal Experience
Skills, Knowledge and Abilities
Regulatory - Ability to interpret and apply knowledge of State, Federal and Agency standards to comply with regulations
Knowledge of federal and state employment laws and regulations, including leave and disability laws, wage and hour regulations and EEO.
Ability to use discretion and maintain privacy, confidentiality or anonymity
Ability to demonstrates problem solving skills and recommends solutions
Communication - Ability to communicate expectations and priorities, and clarify roles and responsibilities
Project Management - Ability to initiate, plan, design, execute, and monitor project(s)
Communication - Ability to convey and/or receive written/verbal information to/from various audiences in different formats
Ability to apply critical thinking to analyze and interpret information and/or data
Licenses and Certifications
Licensed Attorney in California Upon Hire
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.