Shire Jobs

JOB REQUIREMENTS: Job Summary: The Department of Residence Life in University Housing is recruiting an Administrative Assistant to join our team! We\'re committed to providing a secure and inclusive environment that supports learning, personal development, and community engagement through our shared values of Care, Community, Development, and Wellness. Our Administrative Assistant is vital in helping us accomplish these priorities by providing administrative support to our 30+ career staff and 300+ student staff and for multiple areas across the department. The individual hired to this position will use their strong organizational, time-management, and communication skills to assist with the on and offboarding of our career and student staff team, database management, purchasing support, and project management. Responsibilities: Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities. 10% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations 15% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums 25% Prepares and audits complex records, edits documents, and reviews work done by others 25% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures 25% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Tasks: Adds, removes, and reviews permissions for staff in the housing information system Coordinates financial tracking and budget material distribution. Facilitates administrative logistics for large department functions, including for career and student staff Recruitment/ Onboarding/Offboarding/Orientation/Training. Facilitates monthly census distribution in halls (collaborates with Assignments and Desk Services,... For full info follow application link. The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/EB70749B4F1346C6