Job Information
Sno-Isle Libraries Accounting Technician in Marysville, Washington
Sno-Isle Libraries is recruiting for an Accounting Technician!
Working at Sno-Isle Libraries
Public libraries are more useful---and exciting---than ever. Embark on a meaningful journey where your passion for learning, commitment to public service, and love for literature converge. Plus, you'll have access to all you can read books. Every day is an opportunity to make a difference in the lives of over 800,000 residents across two counties. Your journey towards professional growth and community connection starts here! Our libraries are the gateway to things yet unimagined, and we want you to help create that experience for future generations. We are committed to fostering an inclusive and diverse environment, ensuring equitable access to opportunities for both personal and professional development. Join us in creating a library experience for our diverse communities, where your contributions play a pivotal role in building a more inclusive and connected future for everyone.
About the Opportunity
The Finance Department is seeking a detail-oriented Accounting Technician. This role involves invoice processing, financial record maintenance, discrepancy resolution, compliance, and various related transactions while working collaboratively with various departments. The ideal candidate will possess organizational skills, attention to detail, proficiency in financial software, strong communication skills, and problem-solving abilities. Their efforts will be crucial in maintaining the organization's financial health by ensuring smooth payment processes, fostering positive vendor relationships, and safeguarding financial integrity.
This position is part of a bargaining unit represented by AFSCME Council 2.
Job Location: Marysville, WA
Essential Functions
Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.
Review invoices received for validity and perform mathematical calculations to verify the accuracy of information prior to processing for payment. Audit invoices for proper account codes and signature approvals complying with assigned authority levels; ensure account codes used are compliant with Sno-Isle Libraries' chart of accounts and the State's Budget Accounting and Reporting System (BARS), and are aligned with the annual adopted budget so that results / reports support management in making spending and budgetary decisions.
Interpret vendor contracts/invoices to ensure appropriate price, rates, tax, and terms are applied to payments. Review, identify and resolve problems and discrepancies on records, including research and making adjustments to vendor accounts or accounting records.
Evaluate all check requests and manage all invoices for proper authorizations and accuracy.
Post, record, enter, and update manual and/or automated accounting records, including accounts payable, expense reports, customer refunds, and bank deposits. Perform data collection and submission for E-rate claims processing.
Compile, review and submit all Washington State excise tax information for monthly payment to the Department of Revenue.
Manage petty cash, ensuring proper authorization before petty cash is distributed. Perform monthly counts of the petty cash box, research, and resolve any discrepancies.
Administer and maintain all Library credit cards, ferry cards, and gas cards. Ensures all cards checked out on a temporary basis are returned timely. Match receipts received from employees to card statements, prior to processin