Shire Jobs

Job Description Summary

As the Executive Assistant to the CEO, you will be the right-hand support to a dynamic leader, enabling the CEO to focus on strategic priorities by managing key aspects of executive administration. You will play a pivotal role in ensuring the CEO’s time, communications, and strategic initiatives are prioritized and handled with the utmost professionalism. Additionally, this role encompasses the responsibility of managing the administration team across various states in Australia, ensuring alignment and consistent operational excellence.

This position requires a proactive, resourceful, and highly adaptable individual who thrives in a fast-paced environment and can navigate complexity with ease.

GE HealthCare is a leading global medical technology and digital solutions innovator. Our purpose is to create a world where healthcare has no limits. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.

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Job Description

Key Responsibilities:

Executive Support:

• Serve as the gatekeeper and primary point of contact for all communications and interactions involving the CEO, managing the flow of information and prioritizing accordingly.

• Manage the CEO’s complex calendar, including scheduling internal and external meetings, events, and appointments.

• Coordinate and prepare materials, agendas, and minutes for executive meetings, and other high-level forums.

• Handle confidential information with discretion, ensuring absolute integrity in all communications.

Strategic Project Management:

• Support the CEO with key strategic initiatives, managing timelines, tracking deliverables, and ensuring alignment across cross-functional teams.

• Lead special projects from initiation to completion, collaborating with senior leadership and stakeholders.

Administration Team Leadership:

• Oversee and manage the administration team across various states in Australia, ensuring consistent processes, communication, and performance across all regions.

• Provide guidance, support, and professional development opportunities to administrative staff, fostering a collaborative and high-performance culture.

• Develop and implement best practices for administrative operations, ensuring efficiency and standardization across all locations.

• Monitor and evaluate the performance of the administrative team, providing regular feedback and driving continuous improvement initiatives.

Communication & Coordination:

• Draft, review, and edit presentations, reports, and executive correspondence on behalf of the CEO.

• Act as a liaison between the CEO and internal/external stakeholders, maintaining positive relationships and ensuring clear communication.

• Coordinate domestic and international travel arrangements, including detailed itineraries and logistical support.

Operational Excellence:

• Proactively identify opportunities to improve processes and workflows that enhance efficiency and productivity.

• Manage and prioritize incoming requests, ensuring the CEO’s time is focused on the highest-impact areas.

• Provide high-level support in event planning and execution, including leadership off-sites, town halls, and industry conferences.

Skills and Qualifications:

• Experience: Minimum of 7 years of experience as an Executive Assistant, with at least 3 years supporting C-suite executives in a fast-paced healthcare, life sciences, or technology environment. Experience managing administrative teams across multiple locations is highly desirable.

• Leadership Skills: Proven experience in leading and managing distributed teams, with the ability to inspire, motivate, and develop team members.

• Communication Skills: Exceptional written and verbal communication skills, with the ability to craft clear, concise, and compelling executive-level communications.

• Organizational Skills: Outstanding organizational and time-management skills with the ability to handle multiple priorities, meet deadlines, and work under pressure.

• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Attention to Detail: Meticulous attention to detail, with a high degree of accuracy in all deliverables.

• Problem-Solving: Proactive problem-solver with strong analytical skills and the ability to think critically and make sound decisions.

• Interpersonal Skills: High emotional intelligence with the ability to build strong relationships, influence without authority, and manage up effectively.

• Confidentiality: Unwavering commitment to confidentiality and discretion in handling sensitive information.

• Adaptability: Comfortable working in a dynamic, ever-changing environment with shifting priorities and fast-paced demands.

Why Join Us?

This is a unique opportunity to work alongside a CEO at a leading healthcare company while also taking a leadership role in managing the administration team across Australia. You will be at the heart of high-impact initiatives, gaining invaluable experience in executive leadership, strategic operations, and team management. We offer a collaborative culture and the chance to make a difference in healthcare.

If you are a high-achieving professional with a passion for excellence and an unwavering commitment to delivering results, we want to hear from you.

GE HealthCare is an Equal Opportunity Employer where inclusion matters. Employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.

• Flexible working options and flexible hours

• Competitive salary

• 5 weeks leave (ask about "take 5")

• Generous leave & family policies

• Long term career opportunities (locally and globally)

• Generous discounts for goods & services via our employee benefits program (think travel, entertainment & shopping!) *This was recently rated as one of our employees favourite benefits!

Women and indigenous candidates are strongly encouraged to apply. Please note that to be considered for this position you must have unrestricted working rights for Australia and be prepared to undergo a background check which includes a police check. All GE HealthCare employees are required to be fully vaccinated for Covid-19.

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