Shire Jobs

Req ID: RQ185014

Type of Requisition: SCA

Clearance Level Must Be Able to Obtain: Top Secret SCI + Polygraph

Public Trust/Other Required: None

Job Family: SCA

Skills:

Communication,Microsoft Office,Office Administration

Experience:

3 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily

• Completing transactional duties with special attention to detail, being organized, and multi-tasking

• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

• Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant III, your day-to-day responsibilities will include:

• The resource will be required to exhibit a high level of autonomy, discretion, and initiative

• The front office, although small, is a dynamic, team-oriented work environment in which many of the activities are short notice with high priority

• The resource must be able to act immediately and respond independently

• The office interacts across the sponsor organization including with leadership staff

• The resource will be expected to show professionalism as well as excellent verbal and written communication skills in preparing emails, documents, and spreadsheets

• The resource will maintain scheduling, meeting support, on-boarding/off-boarding personnel, document preparation, consolidation of Information into spreadsheets, ordering supplies, and serving as an office liaison with other senior staff support

• The resource will not be expected to travel between buildings or to transport passenger or other items

• The resource will directly and independently supports two managers

• The second office the resource will be supporting requires basic calendar-keeping, familiarity with electronic file management systems, and ordering office supplies

• The office routinely corresponds with the top 35 sponsor leaders and their staff

• The resource would be expected to work 5 hours per week to support this office

• The third office requires periodic surge support in the run-up of major events

• The resource would be expected to maintain basic calendar-keeping for staff and significant interaction with scheduling staff of members of the board

• The work may occasionally require later hours than normal and, on rare occasions, some weekend work

• The position requires the highest possible decorum and discretion in managing schedules related to top sponsor leaders and prominent outside visitors

• Excellent communication skills, particularly by phone and email, are essential. Expected hours for Iha office may be about 5 per week

• The resource will be responsible for managing 3 manager's calendars and has discretion to add/drop/reschedule meetings according to management priorities and provide schedule cards daily

• The resource will have access to and will be expected to monitor manager's calendars for administrative issues and alert management in a timely fashion

• Support for the second office may require significant interaction with scheduling staff or members of the board

• The work tempo may occasionally require later hours than normal and, on rare occasions, some weekend work

• The resource will be expected to exhibit the highest possible decorum and discretion in managing schedules related to top Sponsor leaders and prominent outside visitors

• On an as-needed basis, may attend meetings and take meeting minutes to distribute post meeting

• The candidate will actively assist with the consolidation of inputs and creation of binders to support senior leadership; these include printing documents or spreadsheets end consolidating inputs into logical briefing binders for management; other basic electronic records management activities may be required such as saving documents to share drive locations and locating documents or regulations within the sponsor's internal system

• The resource may be required to schedule and reserve conference rooms and assist in preparation of meeting such as printing materials or finalizing PowerPoint presentations

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active TS/SCI with Polygraph security clearance

• HS Diploma and three (3) years of relevant experience or equivalent combination of education and experience

• The resource will be expected to work about 24 hours between the 3 offices; arrival/departure time is flexible and will be specified upon agreement

• Candidate must be able to operate in a team environment as well as successfully work on their own

• This position is on customer site

GDIT IS YOUR PLACE:

• 401K with company match

• Comprehensive health and wellness packages

• Internal mobility team dedicated to helping you own your career

• Professional growth opportunities including paid education and certifications

• Cutting-edge technology you can learn from

• Rest and recharge with paid vacation and holidays

#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet #CJPost

The likely hourly rate for this position is between $27.82 - $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.