Shire Jobs

Center 1 (19052), United States of America, McLean, Virginia

Senior Administrative Assistant (Administrative Support Assistant III) External Affairs

A great opportunity exists for detail oriented, innovative, confident, and experienced professional to work with a stellar team in a growing business.The ideal candidate will be team oriented and have the ability to work with other administrative professionals collaboratively, ideally possess flexibility, be able to adapt to constantly changing demands and show themselves capable of taking on new and unfamiliar tasks. In addition, you will be competent at multi-tasking and will frequently find yourself in the centre of everything that happens in the office. This position is extremely pivotal to the success of a well-run, efficient operation. Administrative Assistants perform an array of administrative and clerical functions essential to running an organization efficiently. You will serve as an information and communication manager for an office; plan and schedule meetings by managing calendars; handle travel arrangements; create expense reports and disseminate information by using the telephone, e-mail and mail services.You are an administrative professional who is poised to grow your career while still growing your life. And we understand! Let Capital One be your home away from home. Opportunities for personal and professional fulfillment in a dynamic, technologically-progressive organization await you.

Responsibilities:- Administers calendars for Directors and Senior Directors by supporting with their scheduling through assessment of meeting invitations. Also work with managers to resolve scheduling variances.- Answer incoming calls and provide support as required by taking inclusive messages that allow manager to respond effectively. Autonomously provide assistance as required.- Arrange meetings by generating and allocating invitations as directed in addition to reserving meeting rooms. Organize for catering, audio/video, and other essential services as needed.- Process department mail by evaluating, categorizing, and distributing department mailto appropriate Capital One staff. Delve into tax notices, including calling taxing authorities and arrange outgoing mail.- Schedule travel and create expense reports using Capital One systems- Be familiar with all office landscapes such as scanners, fax machines, copy machines, and multi-line phones.- Maintain confidential records and files.

Basic Qualifications:- High School Diploma, GED, Equivalent Certification - At least 2 years of experience in Administrative Responsibilities

Preferred Qualifications:- Associates Degree- Software expertise in Microsoft Excel, PowerPoint, Outlook, Word, Visio- At least 5 years of experience in Administrative Responsibilities- At least 2 years of experience in Verbal and Written Communications- At least 2 years experience in Multi-tasking

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website (https://www.capitalonecareers.com/benefits) . Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

This role is expected to accept applications for a minimum of 5 business days.

No agencies please. Capital One is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, citizenship, immigration status, protected veteran status, or any other basis prohibited under applicable federal, state or local law. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com

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Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).