Job Information
J.S. Held LLC Executive Administrative Assistant (Tizapán, San Angel, CDMX) in Mexico City, Mexico
Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?
J.S. Held is a global consulting firm providing technical, scientific, and financial expertise across all assets and value at risk. Our professionals serve as trusted advisors to organizations facing high-stakes events demanding urgent attention, staunch integrity, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations. We have over 100 locations worldwide. We are highly committed to all members of our community, both employees and clients. Our organization focuses on promoting a sense of community and inspiring our people to achieve results that exceed goals.
We are seeking an Executive Administrative Assistant to join our Building Consulting team. This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the Building Consulting team. The ideal person for this role will need to not only have a strong grasp of project document handling but also be flexible and a strategic thinker able to take on a variety of tasks.
Job Responsibilities:
Act as the primary liaison with the global team to register new projects
Prepare and manage the necessary documentation for the opening and registration of projects
Create and maintain the necessary document folders for each project
Request and manage folder access permissions for the consultants involved
Review the delivery of fee estimates and verify that the rates recorded are correct
Keep fee budgets up to date for each project
Record the use of external consultants and special teams by entering their times in the corresponding cases
Prepare time logs in the format required by customers for the request of invoices
Verify the consistency of the final logs with those recorded in the system, ensuring that no hours are left unrecorded
Manage the delivery of work equipment evolution and storage for new or retiring employees
Interact with consultants to ensure constant entry of time into the system
Make the necessary corrections in case of omissions
Review the existence of deliverable documents and coordinate with consultants the request for invoices to be sent to clients
To take care of the purchases of supplies and materials necessary for the operation of the office
Attributes & Background:
Organization and attention to detail
Management and coordination skills
Ability to communicate effectively with global teams and consultants
Knowledge of time and budget recording systems
Ability to work proactively and solve problems
Proper handling of office tools and project management software
Fluent English language skills
Ability to commute to the office 4 days a week
J.S. Held is dedicated to becoming the global leader in providing multi-disciplinary consulting services to the construction, government, healthcare, industrial, insurance, energy, legal, and technology, communities. We have diverse practice areas including Construction Advisory, Financial Investigations, Forensic Accounting & Economics, Forensic Architecture & Engineering, Surety, Environmental Health & Safety, Equipment, Toxicology, and Building & Property Consulting, among other disciplines. J.S. Held is devoted to recruiting and cultivating top industry talent to build a collaborative and diverse team of experts. We leverage our experience to provide local, cost-efficient solutions and an unrivaled client experience. We embrace diversity and are proud to be an equal opportunity employer. Our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!
Our mission is to serve as trusted, expert advisors to organizations around the world facing high-stakes situations that demand urgent attention, exceptional knowledge, staunch integrity and objective, clear-cut analysis and advice.
EEO Statement
J.S. Held LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, J.S. Held LLC complies with applicable state and local laws governing nondiscriminatory employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, recall, transfer, leaves of absence, compensation, and training.
J.S. Held LLC expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with J.S. Held LLC employees’ ability to perform their job duties may result in discipline up to and including discharge.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and other activities may be assigned.
Please explore what we’re all about at .
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Department
Insurance Services : Building Consulting
Employment Type
Full Time
Minimum Experience
Experienced