Shire Jobs

Job Title: Mid-Level Administrative Assistant

Location: Miami Beach, FL Company: US Supply House Department: Sales Job Type: Full-Time Reports To: Sales Manager

Company Overview:

At US Supply House, we're dedicated to revolutionizing the way products impact our environment. As a leading provider of biodegradable solutions, we take pride in our innovative approach and commitment to sustainability. We are seeking a detail-oriented and proactive Mid-Level Administrative Assistant to join our dynamic team and support our sales efforts.

Job Summary:

The Mid-Level Administrative Assistant will play a crucial role in supporting our sales team by providing exceptional customer service and efficiently processing orders. This role requires strong organizational skills, the ability to handle multiple tasks, and a passion for contributing to a green and sustainable future.

Duties and Responsibilities:

• Customer Service Support:
• Serve as the primary point of contact for customer inquiries, providing timely and accurate responses.
• Address and resolve customer issues or concerns with a focus on exceptional service.
• Maintain a thorough understanding of our biodegradable products to effectively assist customers and answer their questions.

Order Processing:

• Accurately process customer orders, ensuring all necessary information is captured and entered into the system.
• Coordinate with the warehouse and shipping departments to track order fulfillment and delivery.
• Monitor inventory levels and communicate with the relevant departments to manage stock availability.

Administrative Duties:

• Schedule and coordinate meetings, appointments, and sales presentations.
• Prepare and maintain reports, correspondence, and documentation related to sales activities.
• Assist in preparing sales materials, presentations, and proposals as needed.

Collaboration and Communication:

• Work closely with the sales team to support their objectives and ensure smooth operations.
• Provide feedback and insights to help improve processes and customer experiences.

Requirements:

• Education and Experience:
• Associate's degree in Business Administration, Management, or a related field preferred; or equivalent experience.
• Minimum of 3-5 years of administrative experience, preferably in a sales or customer service environment.

Skills and Competencies:

• Organizational and multitasking skills with a keen attention to detail.
• Must understand written and verbal instructions
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software.
• Ability to work independently and as part of a team in a fast-paced environment.

Personal Attributes:

• Enthusiastic about environmental sustainability and biodegradable products.
• Problem-solving skills and a proactive approach to challenges.
• High level of professionalism and integrity.

Benefits:

• Competitive salary
• Paid time off and holidays
• Opportunities for professional development and career growth
• Positive and inclusive work environment

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their qualifications and interest in the role to admin@ussupplyhouse.com. Please include Mid-Level Administrative Assistant Application in the subject line.

Join us at US Supply House and be a part of a team dedicated to making a positive impact on the environment while delivering exceptional customer service. We look forward to hearing from you!

US Supply House is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.