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The Department of Graduate Medical Education is currently seeking a full time GME Program Administrator to work in Miami. The GME Program Administrator oversees and coordinates the day-to-day operations of the assigned University programs in accordance with the institution’s academic and strategic missions. The incumbent operates with the goal of delivering high quality programs to the University faculty and staff and other key stakeholders. Furthermore, the GME Program Administrator provides guidance and mentorship to program staff to encourage talent development.

Core Job Functions

1. Manage daily administrative operations for one or more medical residency or fellowship programs. 2. Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.3. Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates.4. Acts as a liaison for faculty, lecturers, and internal and external stakeholders.5. Assists in the preparation of letters of agreement with affiliated programs.6. Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.7. Maintains learning materials including books, journals, computers, CD-ROM's, and other audio-visual materials.8. Ensures the resident management system for the programs is maintained, including updating resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports.9. Ensures program information is updated in the Electronic Residency Application Service (ERAS).10. Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.11. Collaborates in the development and implementation of operational policies, procedures, and standards.12. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

Education:

Associate’s degree in a relevant field

Bachelor’s degree and three years of experience in related field preferred.

Any appropriate combination of relevant education, experience and/or certifications may be considered.

Certification and Licensing:

Not Applicable

Experience:

Minimum 4 years of relevant experience.

Knowledge, Skills and Attitudes:

• Knowledge of business and management principles.

• Ability to direct, manage, implement, and evaluate department operations.

• Ability to establish department goals, and objectives that support the strategic plan.

• Ability to effectively plan, delegate and/or supervise the work of others.

• Ability to lead, motivate, develop, and train others.

• Ability to process and handle confidential information with discretion.

Qualified individuals should have excellent English and writing skills.

Excellent organizational skills, and ability to multitask, prioritize tasks, work independently, be detail and deadline oriented.

Establishes and maintains relationships with University entities to promote and recruit for the program. Intermediate computer skills in Microsoft Word, Excel, and Power Point.

Capable of dealing with periodic cyclical workload pressures, interacting with a variety of professional and staff levels, while maintaining professional communication both written and oral, and meet important deadlines.

Department Specific Functions

1. Provides administrative support to the Associate Dean, GME and the RSAP directors. 2. Acts as liaison between faculty, resident/fellows and Hospitals.3. Assists in the development, monitoring and reporting of the educational quality of the Scholarly Activity Program (RSAP). 4. Works closely with the residents/fellows to continuously evaluate their learning experience to improve quality and value of the program.5. Registers residents/fellows for courses using University procedures and systems. 6. Acts as an academic advisor for residents/fellows in the program and assists in course development for faculty and residents/fellows. 7. Monitors and assesses the programs and makes recommendations for course development improvements and expansion. 8. Gathers data and provides regular reports on academic progress, advising statistics and programming data and assessment.9. Assists with database maintenance and enrollment management10. Identifies and assists in development of innovative methods of delivery of the material.11. Ensures administrative processes and associated forms for instructor services are completed in a timely manner. Responds to various instructor requests that include but are not limited to: Schedule changes, room requests/complaints, retrieval of materials, copies of residents/fellows evaluations and Research issues. 12. Responds to telephone, email and internet submissions for the GME office and RSAP programs and provides additional assistance as needed.13. Develops and maintains an open access online journal for residents, fellows and faculty publications. 14. Assists in the development of RSAP budget plans.15. Monitors and provides monthly budget reports to ensure operations are within plan. 16. Maintains GME website and updates as needed.17. Supports GME initiatives such as the Dean’s Diversity Task Force and planning of recruitment events (for example AMEC, LMSA and others as identified).18. Plans and participates in GME Program Director Workshops and UM/JMH residents/fellows workshops, Quality and Safety showcase and resident/staff appreciation events.19. Collaborates with other UM and JMH GME Office staff, in the organizing, developing and compilation of evaluations for quality of GME programs.20. Performs other duties as assigned.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A11