Job Information
University of Wisconsin-Milwaukee ADMINISTRATIVE ASSISTANT III in Milwaukee, Wisconsin
ADMINISTRATIVE ASSISTANT III Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
Interested applicants must be CURRENT UW-Milwaukee employees to be eligible for this job opportunity and are required to apply online providing:
A cover letter addressing your experience as it applies to all minimum and preferred qualifications
A resume or curriculum vita
A document listing the names and contact information for three professional references. Include contact information to include telephone number and email address
In instances where the Search and Screen Committee is unable to ascertain from the candidates’ application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.
Position Information
Posting Details
Official Job Title ADMINISTRATIVE ASSISTANT III
Working Title: Dean's Assistant
Position Number 00566692
Division College of Health Professions & Sciences
Department B600100 DEAN OFFICE ADMIN
Position Type University Staff
Appointment Type Ongoing/Probationary
Pay Basis Hourly
Salary Grade 18
FLSA Status Nonexempt
Percent 100%
Posting Type Internal
UWM Description
The University of Wisconsin-Milwaukee ( UWM ) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has a branch campus in Waukesha.
UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/community-empowerment-institutional-inclusivity/about/
School/College/Division Description
The University of Wisconsin–Milwaukee College of Health Professions & Sciences (https://uwm.edu/health-professions-sciences/) offers a wide array of health-related academic programs in biomedical sciences, global health, health care administration, nursing, the rehabilitation sciences, and sustainable peacebuilding serving 2300+ students. The faculty and staff in these areas are training our graduates for high-demand careers. Many of our degree programs are nationally recognized and ranked and have achieved the highest accreditation possible. The academic quality of our programs is excellent, and through our outreach and e-Learning programs, we have extended access to our educational resources to distant locations. Our interdisciplinary collaborations continue to expand, which has enabled us to establish a distinguished presence on campus and become an engine for innovation for southeastern Wisconsin. Through research, our faculty, staff, and students continue to break new ground and pioneer investigations that are helping advance discoveries critical to the health care professions and sciences. We are proudly dedicated to serving our community through fruitful partnership with many organizations, alumni, and friends.
Job Summary
The Dean’s Assistant (Administrative Assistant III ) provides executive administrative support to the Dean of the College of Health Professions and Sciences ( CHPS ) and to the Associate Deans/Heads of School for Rehabilitation Science and Technology ( RST ) and Biomedical Sciences and Health Care Administration ( BMS / HCA ) in support of unit goals. The Dean’s Assistant works to ensure effective office operations exercising initiative and independent judgment in managing scheduling and daily office operations in a highly confidential and professional manner.
The role requires communication and engagement with multiple constituencies including UW-Milwaukee Administration and various leaders from UWM schools and colleges, community members, the general public, as well as CHPS faculty and staff.
Estimated division of time: 34% CHPS Dean’s office; 33% Associate Dean BMS / HCA ; 33% Associate Dean RST .
Work will be performed primarily on the UW-Milwaukee campus, with requests for remote work considered after the initial training period. Hybrid work options may be available with specifics regarding work location requirements discussed during the interview process. Please note, at this time, the position is open only to current UW Milwaukee employees.
Minimum Qualifications
3+ years of related administrative experience
Proficiency in operating a variety of office equipment (e.g., computer, copier, scanner, mail) and proficiency with Microsoft 365 and Microsoft suite applications (e.g. Word, Excel, PowerPoint, Teams, SharePoint)
Preferred Qualifications
Bachelor’s Degree or higher
Proven ability to handle confidential information with a high level of discretion.
Strong Microsoft Office Suite skills
Experience with office and project management
Excellent communication skills as demonstrated in application materials
Experience in higher education settings
Target Salary Range Minimum starting wage of $25.63/hr (The final offer will be contingent upon the knowledge, skills, and abilities demonstrated throughout the selection process, as well as educational qualifications.)
Benefits and Total Rewards
As part of UWM’s commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package (https://uwm.edu/hr/benefits/leave/) including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life (https://uwm.edu/hr/benefits-to-benefit-you-and-your-life/)
Application Instructions
Interested applicants must be CURRENT UW-Milwaukee employees to be eligible for this job opportunity and are required to apply online providing:
A cover letter addressing your experience as it applies to all minimum and preferred qualifications
A resume or curriculum vita
A document listing the names and contact information for three professional references. Include contact information to include telephone number and email address
In instances where the Search and Screen Committee is unable to ascertain from the candidates’ application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.
Application Deadline 09/25/2024
Continuous (Open Until Filled?) No
If Continuous, Initial Review Date
Position Contact Name Jackson Prowse
Contact Phone 414-251-6445
Contact Email prowse@uwm.edu
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.
Legal Notices
AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Job Categories Office, Administrative, and Clerical Support
Applicant Documents
Required Documents
Cover Letter
Resume/Curriculum Vitae
References
Optional Documents