Shire Jobs

JOB REQUIREMENTS: Job description Description:Summary Do you have a knack for organization and a passion for making things run smoothly? We\'re looking for an Administrative Assistant to take charge of all the behind-the-scenes magic that keeps our field machining projects on track. From setting up quotes to coordinating with our talented Technical Representatives, you\'ll be the go-to person ensuring everything runs like a well-oiled machine. If you love being the glue that holds a team together, this role is perfect for you! Essential Duties & Responsibilities Your day will be filled with a variety of tasks that keep our projects moving forward. While there\'s always room for new challenges (we know you\'re up for it!), here\'s what you can expect: Exhibit and enforce a culture where safety is the first priority! Create new records in IPM quoting system for new customer inquiries, pulling information from customer emails and phone calls. Respond to requests with acknowledgment and expectations for contact timeline Set up new customer records and ensure information on those customers is complete and accurate. Track response to customers to ensure timely and consistent communication Provide timely updates to vested internal personnel Receive and acknowledge customer purchase orders. Manage all aspects of preparing internal project routing documents including but not limited to the following: Work scope Safety documents Technician mobilization details Inspection documents Relevant DCN\'s Process job change orders and ensure documentation of them is complete and accurate. Verify daily field reports are submitted in a timely and accurate manner. Work with finance to support accurate and timely customer billing. Other administrative tasks as assigned. Requirements:Education High School diploma required. 2-year technical degree preferred. ***** APPLICATION INSTRUCTIONS: E-Mail a Rsum: mmustafa@inplace.com