Shire Jobs

Job ID359979 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical About the Job Job Summary The Dance Program Office Manager is located in the Barker Center on the Twin Cities West Bank Campus and is the main point of contact for the Dance Program. This position works directly with the Director of the Dance Program, the Director of Undergraduate Studies, the Barker Center Technical Director, and the Administrative Manager for the Department of Theatre Arts & Dance. This position coordinates office activities and operations providing administrative, programmatic, and financial support for the dance program. Estimated Salary Range - $45,427 - $55,000 Job Duties Financial Preparer (60%) Process reimbursements and reconcile purchases Enter travel documents, requisitions, U Market orders Supplier/vendor setup and maintenance Maintain and update administrative forms Create contracts and agreements Run ad hoc budget reports Assist dance program faculty and staff with budgeting and reporting Explain financial forms, processes, and policies to faculty and staff Assist in obtaining procurement and travel cards (trainings and forms), provide training to faculty and staff on policies and procedures Assist Administrative Manager in budgeting, human resources, and reporting. Create annual NASD HEADS reporting requirements for accreditation Other duties as assigned Office Manager (30%) Serve as the first point of contact for Barker Center program, answering phone, email, and in-person inquiries from instructors, students and visitors, provide tours of the building for visitors Provide general office support, including supplies, parking vouchers, mail, computer assistance, copiers, textbook orders, computer orders, program directory, contacts and email groups, create program newsletters, ensure public spaces are clean and orderly, maintain storage and office spaces. Coordinate program events and assist with department-wide events. Assist with travel arrangements for visitors Assist with onboarding and offboarding faculty and staff Work with Barker Technical Coordinator in facilitating custodial care, maintenance, repairs, capital projects, asset inventory, and building security Work closely with Director of Dance in maintaining calendars and facilitating communication within Dance Program Attend staff and program meetings, record and share meeting notes Assist with auditions Assist in student recruitment efforts Serve as back up for the Theatre Programs Office Manager Other duties as assigned Course Scheduler (10%) Work closely with the Director of Undergraduate Studies and Program Director to schedule courses using University systems, assist in monitoring course enrollments, collect and maintain course-related documents, generate class lists, maintain wait lists, update course descriptions, issue permission numbers Other duties as assigned Qualifications Required Qualifications High School Diploma/GED and fours years of related office experience. Training/education may be substituted for some of the years of experience. Professional experience in accounts receivable and payable, budget creation, maintenance, and reporting Professional front office or customer service experience Professional experience using MS Office Suite (Word, Excel, PowerPoint) Must be able to work occasional nights and weekends as event calendar necessitates Preferred Qualifications Strong verbal, written, and interpersonal communication skills Demonstrated experience communicating with and providing service to faculty, students, and visitors from diverse backgrounds Experience coordinating several projects simultaneously Experience multitasking and prioritizing workload while maintaining attention to detail Effective organizational, time management, and problem solving skills Ability to draft correspondence, memoranda, newsletters, manuals etc. Experience with administrative soft are: UMReports, PeopleSoft, course scheduling, space scheduling or similar Demonstrated initiative and willingness to provide outstanding service Attention to detail, positive attitude, and proactive nature Familiarity with Dance and/or Performing Arts community Familiarity with accreditation processes Valid Class C Driver's License Professional human resources experience Professional experience working in higher education Must be able to work independently and be a self-starter Must be able to work with interruptions and distractions in a front office setting About the Department Housed in a public research university located in a vibrant metropolitan area, the University of Minnesota Department of Theatre Arts & Dance is a collaborative hub for education, research and training in the diverse field of Dance and Theatre. Our students are thinkers and creators who not only make art, but also make a difference. Our five unique programs share a commitment to collaboration and a balanced philosophy of training that combines an expansive liberal arts education with the rigorous study of performance on the stage and in the world. In partnership with local venues and community organizations, we prepare students for exciting and varied careers as well as lifelong journeys of creativity and learning. We are a diverse group of artists and scholars with a wide range of talents and interests. About the College of Liberal Arts Home to the arts, social sciences and humanities disciplines and programs, the College of Liberal Arts is the largest college in the University of Minnesota and comprises 31 academic departments, and over 20 interdisciplinary research centers and administrative/support units. CLA has over 1,300 faculty and staff spanning research, teaching, advising, outreach, and administrative functions. CLA units reside in over twenty buildings on the East Bank and West Bank of the Twin Cities campus. CLA enrolls nearly 13,000 undergraduate students, over 40% of the undergraduate enrollment on the Twin Cities campus, 1,400 graduate students, and has an annual all-funds budget of $290 million. CLA is a destination for curious, compassionate individuals who are committed to making our increasingly interdependent and diverse global community work for everyone. That . CLA is committed to increasing enrollment of underrepresented and under-resourced students, diversifying our faculty across all disciplines, recruiting, and retaining a diverse staff, and promoting the expression and exploration of diverse perspectives and viewpoints-so that we all gain the background knowledge and analytical skills we need to understand and respect differences. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.