Job Information
State of Minnesota Student Maltreatment Administrative Support - Office & Admin Specialist Sr in Minneapolis, Minnesota
Working Title: Student Maltreatment Administrative Support - Office & Admin Specialist Sr
Job Class: Office and Administrative Specialist, Senior
Agency: Education Department
Job ID : 81707
Location : Minneapolis
Telework Eligible : Yes - Telework arrangements may be possible. You will discuss your preferences and requirements of the position and complete a telework agreement. Employees do need to reside in MN or a border state and may need to report to the office on a periodic basis.
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 11/18/2024
Closing Date : 12/03/2024
Bid Open : 11/18/2024
Bid Close : 11/25/2024
Hiring Agency/Seniority Unit : Education Department / MDE-Exc Res Acd-AFSCME
Division/Unit : Education-Minneapolis / Student Maltreatment Program
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Office of Inspector General
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
CURRENT permanent non-probationary classified employees represented by AFSCME, Council 5 who are interested in bidding for the position should consult, Article 12, Vacancies, Filling of Positions, Section 6, Eligibility for Bidding, of their negotiated agreement.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
In this role, you will provide high level administrative support and technical assistance for the Office of the Inspector General (OIG), particularly to the Student Maltreatment Program (SMP) leadership and staff. Duties include:
Working collaboratively with the Student Maltreatment Program Intake team in receiving and assessing reports of alleged maltreatment.
Performing high-level administrative support so that correspondence, technical assistance, and information can be executed promptly and in a coordinated manner.
Working collaboratively with the Student Maltreatment Program Supervisor and Investigative team in implementing maltreatment investigative procedures and program responsibilities.
Performing high-level administrative and technical program support in compliance with statutory timelines and requirements.
Providing high-level administrative support services for the Office of the Inspector General, including OIG leadership and staff.
Contributing to planning, implementing and evaluating OIG goals, objectives and activities to carry out division mission and responsibilities in an appropriate and timely manner.
Minimum Qualifications
Ability to use customer service skills on the phone, in person, and online to provide effective general and specialized office support; including excellent written and verbal communications skills and abilities;
Knowledge of and skill in the use of Microsoft Suite ( Words, Excel, Outlook, SharePoint, and MS Teams) to create spreadsheets from a variety of sources and compile lists, spreadsheets, and graphs to track projects and activities.
Skill in data entry sufficient to receive and review source documents, perform data entry, compare documents to database information, and edit, code, and correct documents, search and retrieve data from data systems, create data documents and forms, design templates, perform data queries, grant database/data systems entry and reporting access and capabilities; and
Skill in word processing sufficient to provide a team of professional staff with high quality word processing needs including preparing memos, reports, newsletters, invoices, financial statements, labels and other documents with minimal error.
Preferred Qualifications
Two (2) years of paraprofessional, clerical or technical experience.
A paralegal or bachelors degree, in the field of human relations, social sciences, communications, pre-law or a closely related field.
Web accessibility experience;
Administrative/Executive support experience
Knowledge and experience in application of data practice standards, including the Minnesota Data Practices Act, FERPA, or HIPPA
Proficiency in a second language, specifically Hmong, Spanish, Somilia
An associates, bachelors, or graduate degree in the field of human relations, communications, or another closely related field.
Additional Requirements
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
SEMA4 Records Check (applies to current and former state employees only)
Employment Reference Check
Conflict of Interest Review
The Minnesota Department of Education will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.